Job Candidates

Property Manager

Leave a Comment / Dallas, Job Candidates, Property Manager

Dallas, TX

An institutional-level fully-integrated commercial real estate investment company is looking for a Property Manager to help support their Dallas office. This role collaborates with the Property Management and Department staff, Asset Management, Leasing, Transaction and Construction departments along with vendors, consultants, contractors and tenants to ensure that all aspects of managing the Company’s Central/Eastern industrial portfolio are addressed efficiently and professionally. This position will function as a generalist, working in the areas of operations, tenant and vendor relations, financial reporting, and transactions.

Responsibilities

  • Oversee the daily operations of all assigned properties, including travel to properties to perform routine site inspections
  • Maintain regular and professional interaction with tenants
  • Coordinate capital projects related to make-lease ready, tenant improvements, building systems and other property related needs, including proposal review, approval requests and logistical coordination
  • Manage accounting related functions such as budget preparation and CAM estimates and recoveries
  • Manage and oversee internal PM transaction tasks for acquisitions and dispositions
  • Operations
  • Evaluate vendors and negotiate service contracts
  • Perform routine property inspections
  • Coordinate and direct 3rd party engineering vendors
  • Manage work order/property inspection system (Facility Manager)
  • Respond to after-hour emergency calls

Tenant Relations & Lease Administration

  • Collaborate with the Leasing Manager and Asset Management to facilitate leasing processes including make lease ready scope recommendations
  • Review and approve Lease Abstracts, Notice of Lease Term Dates, and Tenant Action Forms
  • Perform move-ins/move-outs, as required
  • Review and oversight of collections/default proceedings

Property Accounting (in conjunction with Finance & Accounting Departments)

  • Review and approve operating and construction-related expense payables and check requests
  • Review and approve monthly accrual reports
  • Oversee collection efforts and eviction proceedings
  • Prepare annual budget and required reforecasts
  • Prepare and/or approve CAM Estimates and Reconciliation packages

Transactions (Acquisition/ACQ and Disposition/DISPO)

  • Manage requests for information and review of materials related to property transactions
  • Direct team on individual transaction job assignments and monitor the timely completion of work
  • Coordinate due diligence material review with internal team
  • Review and approve estoppels, vendor and tenant notices, and coordinate delivery of documents
  • Ensure successful transfer/set-up of applicable utilities and fire monitoring
  • Review service contracts for assignment or cancellation
  • Assist and/or prepare initial operating expense budget
  • Review Seller’s historical CAM Reconciliations and identify any Base Years, Caps, etc. applicable to future ownership. Lead discussion with Accounting team for tenant recovery review
  • Review physical due diligence reports and coordinate post-close repairs and capital improvements
  • Participate in Buyer/Seller Tenant Interviews

Requirements

  • Four to Seven+ years’ experience in commercial property management or real estate related industry
  • Minimum three years in Property Manager role
  • Bachelor’s degree preferred and/or with commercial property management experience
  • Experience with industrial asset class a plus
  • State real estate license and coursework toward RPA or CPM designations a plus
  • Proficiency with property management/accounting software; preferably Yardi (Voyager, Payscan); Excel and other MS Windows applications
  • Excellent verbal, written and organizational skills
  • Ability to work in a fast-paced, collaborative, and results driven environment
  • Ability to effectively organize and present information and respond to questions from managers, tenants, brokers, etc.
  • An assessment will be administered for role-related technical and communication skills. 

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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Assistant Property Manager

Leave a Comment / Assistant Property Manager, Dallas, Job Candidates

Dallas, TX

An institutional-level fully-integrated commercial real estate investment company is looking for an Assistant Property Manager to help support their Dallas office. This role collaborates with Property Management and Department staff, along with vendors and tenants to ensure that all aspects of managing the Company’s Central/Eastern portfolio are addressed efficiently and professionally.  It is the responsibility of the APM not only to exhibit exceptional customer service when communicating with tenants, prospective tenants, vendors and team members, but also to focus on productivity and programs on a day-to-day basis that will assure that all projects are managed and executed. 

Responsibilities

  • Serve as primary point of contact for tenants and coordinate all incoming tenant requests for services; assess nature/urgency of request, determine priority and initiate action. Follow up to ensure completion.
  • Primary vendor contact, responsible for R&M project management and coordination
  • Responsible for leading rent collection efforts for portfolio

Operations

  • Maintain vendor contracts and assist in preparing bid packages including RFP process.
  • Contact vendors to schedule work in the building and in tenant spaces.
  • Review property inspection and security reports provided by vendors and manage subsequent action items.
  • Assist PM in managing capital budget to ensure approvals, scope development, and completion of work align with proforma timing.
  • Assist in managing work order/property inspection system (Facility Manager).
  • Assist Property Manager in all facets of building operations including life safety issues, incident reports, and insurance claims.

Tenant Relations & Lease Administration

  • First point of contact for tenant correspondence.
  • Manage tenant relations, escalating to PM and others, as necessary.
  • Prepare monthly accounts receivable reports and collect outstanding receivables from tenants; prepare tenant default notices and work with outside counsel as needed to facilitate eviction proceedings.
  • Prepare move-ins/move-outs letters and coordinate inspections, as required.
  • Work with Leasing and Property Manager to facilitate leasing process.

Property Accounting (in conjunction with Finance & Accounting Departments)

  • Review and code invoices for the portfolio.
  • Work with Property Manager to review and approve monthly reports from Accounting such as tenant charges, late fee reports and rent statements.
  • Assist with CAM Estimates and Reconciliation process.
  • Assist in preparing annual budgets for assigned properties.

Transactions (Acquisition/ACQ and Disposition/DISPO)

Assist with property acquisitions and dispositions by preparing post-close communications, reviewing, and organizing due diligence materials, scheduling site visits with tenants and contractors, and estoppel preparation and tracking.

Requirements

  • Five years’ experience in property management or real estate related industry.
  • Bachelor’s degree in Real Estate, Accounting, Economics, or related field.
  • State real estate license and coursework toward RPA or CPM designations a plus.
  • Proficiency with property management/accounting software, preferably Yardi; Excel and other MS Windows applications.
  • Excellent verbal, written and organizational skills.
  • Ability to work in a fast-paced, collaborative, and results driven environment. 
  • An assessment will be administered for role related technical and communication skills. 

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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VP of Portfolio Management

Leave a Comment / Job Candidates, San Diego, VP of Portfolio Management

San Diego, CA

A vertically-integrated commercial real estate investment company is looking for a Vice President of Portfolio Management. This VP will lead the overall financial and operational management of the Company’s portfolio of commercial real estate assets. The primary focus is to maximize investment performance of each asset by establishing and executing annual plans that maximize the value and improve efficiencies. The position also has a key role in evaluating and assisting in the acquisition and disposition of assets.  

Responsibilities

Portfolio/Asset Management Responsibilities

  • Oversee the strategic planning for the commercial assets and development portfolio through preparation, and execution of annual property business plans.
  • Evaluate, gain approval, and execute redevelopment and/or capital improvement initiatives through (i) analysis of property characteristics to determine feasibility, advisability and financial implications, (ii) selection and coordination of architects, contractors, consultants, et. al. to implement improvement plans, (iii) creation and approval of budgets and proformas, (iv) working in conjunction with senior management, interface with governmental officials concerning property, zoning and development issues.
  • Build strong broker relationships to maintain a broad range of knowledge concerning geographic markets containing the Company’s assets under management, including analysis of (i) data concerning competition, (ii) rental and NNN rates, (iii) occupancy and absorption rates, (iv) current and proposed real estate development and (v) significant events.
  • Oversee the preparation of quarterly asset management reports to Senior Management and joint venture partners.
  • Oversee forecasting of cash flows and cash positions for each property to ensure sufficient capital is available. Advise VP of Accounting and Finance and Senior Management of cash positions and future needs for capital calls.
  • Maintain ongoing industry networking, developing and maintaining contacts in the brokerage communities.
  • Participate in industry events to maintain and expand the Company’s presence in the markets where the Company owns assets.

Leasing Responsibilities

  • Work with the VP of Leasing to establish and manage the leasing plan of each property in the portfolio and evaluate economics of prospective leases to ensure financial goals for new and renewal leases are met or exceeded and lease documentation is appropriate.

Financing Responsibilities

  • Assist VP of Accounting and Finance to solicit and evaluate proposals to obtain debt and equity capital for existing assets and prospective acquisitions.
  • Oversee the preparation and submittal of due diligence materials to lenders and equity capital partners.
  • Review closing prorations and closing statements.

Acquisitions/Dispositions Responsibilities

  • As part of the annual business plan process, evaluate assets for Hold/Sell recommendations through review of key factors like asset condition, capital needs, leasing forecasts, market conditions, financial return projections, etc.
  • Assist in the due diligence process of property acquisitions by participating in the gathering and evaluation of key reports and underwriting.
  • For assets that have been identified for disposition, lead the process of solicitation and evaluation of investment sales brokers and make recommendation to Senior Management for approval.
  • Oversee the preparation and approval of marketing and due diligence materials.
  • Evaluate and make recommendations on selection of buyer.
  • Monitor and coordinate the provision of materials to support buyer’s due diligence.

Development Responsibilities

  • Work with the Development and Acquisition and Finance teams to identify and underwrite potential development projects for land and redevelopment of commercial assets.
  • Prepare feasibility evaluations including development budgets, financial models, market analysis and zoning information to arrive at recommendation to Senior Management.
  • Create strategy and schedules for approved projects.
  • Solicit proposals, evaluate and retain necessary technical, financial and operational consultants to support project execution.
  • Maintain and refine project financial model, including development budgets, operational costs, leasing assumptions, and revenue projections.
  • Participate in the preparation and submittal of materials for government entitlements.
  • Review and comment on design and construction plans.
  • Work with VP of Accounting and Finance to evaluate project financing options and participate in solicitation and negotiation of documents and closing of debt and equity agreements.
  • Solicit, evaluate and select construction contractors and project managers.
  • Review construction reports and participate in project meetings.
  • Oversee project turnover and construction closeout.

Requirements

  • Bachelor’s degree in business, finance, economics, accounting, or real estate.
  • MBA or a master’s in real estate is a plus.
  • 7+ years of proven success in asset/property management, leasing, and construction in the retail industry.
  • CPM, RPA, LEED AP, or equivalent real estate industry designation(s) preferred.
  • Strong communication and negotiation skills.
  • Excellent analytical and problem-solving skills with a strategic mindset.
  • Proven leadership skills.
  • Proficiency and recent working experience with Argus (required) and Yardi (preferred).
  • Working knowledge of basic discounted cash flow valuation (NOI, NPV, IRR).
  • Understanding of debt related ratios (DSCR, LTV).
  • Proficient in Microsoft Office products, including Excel, Word, Outlook, and PowerPoint.  

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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SVP, Property Management

Leave a Comment / Albuquerque, Job Candidates, SVP, Property Management

Albuquerque, NM

A family office with a diverse portfolio of properties is looking for a Senior Vice President (SVP) and strategic leader to grow into the role of President. This role requires a comprehensive understanding of client investment objectives and the ability to develop and implement property-specific strategic plans, operating, and capital budgets. The SVP ensures the execution of approved initiatives and programs through effective management and coordination of the property teams. This position involves significant oversight of building personnel, strategic planning, financial management, and client relations to optimize the financial and operational success of the real estate assets.

Responsibilities

  • Minimum of 10 years of experience in a leadership role within property management or real estate.
  • Bachelor’s/master’s degree in business administration, real estate, law, or a related field; Relevant advanced degree preferred.
  • Real Estate license or professional certifications (e.g., CPM, CAM) desirable, but not
  • required.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, external partners.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Ability to be friendly, patient, and professional in appearance and manner.
  • Actively thoughtful of long-term strategy, seeks opportunities, and proposes solutions.
  • Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
  • In-depth knowledge of local, state, and federal property management regulations.
  • Proven track record in managing diverse portfolios and teams.
  • Proficiency in property management software such as Yardi.
  • Strong financial acumen, analytical skills, and ability to manage budgets and financial reports.
  • Ability to work independently, manage multiple priorities, and handle confidential matters with discretion.
  • Knowledge of current market trends and regulatory requirements.
  • Actively thoughtful of long-term strategy, seeks opportunities, and proposes solutions.

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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Analyst

Analyst, Job Candidates, San Diego

San Diego, CA

A stable and growing commercial real estate investor is seeking a detail‐oriented and enthusiastic Multifamily Analyst who will work on a wide range of transactions and responsibilities including:

  • Financial analysis and modeling of multi-family assets
  • Interaction with acquisitions, financing and asset management teams
  • Internal company presentations, analysis and reporting
  • Market research and competitive analysis
  • Presenting Company investments and opportunities to new or existing partners

Responsibilities

  • Provide financial and strategic analysis support primarily for the multi-family team
  • Provide support to team leaders in a variety of capacities
  • Gather, process, and synthesize financial data from multiple sources through use of accounting systems and Excel;
  • Accurately and timely communicate findings to various internal and external stakeholders for critical management decision-making
  • Develop and analyze monthly and quarterly reports that identify key operating metrics
  • Maintain and create visualizations and financial models that effectively communicate trends, patterns, and predictions using relevant data for executives and for equity partner presentations
  • Partner with multiple departments to monitor and evaluate property and portfolio performance
  • Report on key drivers and variances to internal and external teams
  • Keep a pulse on industry trends, transactional activity, peer market performance, and research perspectives relative to the real estate markets

Requirements

  • 5 years’ work experience, preferably in the accounting, finance and/or commercial real estate fields
  • Economics, Finance, Accounting degree preferred
  • A strong work ethic, the strength to thrive in a dynamic and demanding work environment
  • Intelligence with a keen focus on details
  • Strong analytical skills with experience using advanced excel formulas to aggregate and present data
  • Accounting and finance knowledge
  • Strong understanding of financial analysis concepts, including, but not limited to, rates of return, cash flows, net present value
  • Innovative and problem-solving approach to building and refining financial processes and models
  • Excellent verbal and written communication skills

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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Accounting Controller/Manager

Leave a Comment / Controller, Job Candidates, Remote

Remote

A family office and diversified and opportunistic CRE investment firm that focuses on the acquisition, development, and repositioning of value-add and adaptive reuse projects through a variety of positions in the capital stack is looking for an Accounting Manager/Controller to lead the accounting team.

Controller/Manager will manage both corporate level finance and accounting tasks as well as support the finance and operations of active development and construction projects. The ideal candidate will have a strong background in real estate accounting, excellent leadership skills, and a proven track record of success in financial management. The Controller must be able to work independently and as part of a team and adapt to a dynamic and growing environment.

Responsibilities

  • Manage both project and entity-level accounting for a highly-structured, diverse real estate portfolio – both by asset-type as well as position in the capital stack
  • Assist in managing relationships and liaise with internal resources, external resources, external fund administrator(s), and external auditors to meet all monthly, quarterly and annual reporting deadlines
  • Assist with external CPA firms to meet quarterly/annual tax compliance requirements
  • Assist with debt compliance reporting
  • Assist with preparation of quarterly/annual/ad-hoc reporting requirements to investors
  • Prepare/maintain cash flow projections and daily cash management
  • Prepare and assist with ad-hoc limited partner, capital markets, investor relations and front-office requests
  • Various special projects/reports for both internal and external use
  • Support development team with processing development draw vendor payments and reconciling the draws to project financial statements.
  • Ensure accuracy and integrity of financial data and compliance with GAAP and industry regulations.
  • Prepare monthly, quarterly, and annual financial statements and reports, including consolidated reports.
  • Coordinate and review annual partnership and individual tax filings with external tax advisors.
  • Prepare and submit annual 1099s and business license filings.
  • Collaborate with auditors; field requests, review and distribute audit reports and financials.
  • Collaborate with operations on the review of monthly financial statements, funding requests, cash projections, and annual budgets.
  • Oversee real estate and personal property tax payments and assessment appeals.

Requirements

  • Bachelor’s Degree required in a relevant field of study (accounting, finance, economics)
  • At least 7 plus years of relevant professional experience including public accounting and/or fund accounting experience
  • Real estate accounting and system knowledge a plus (including Quickbooks)
  • Advanced Excel experience strongly preferred
  • Ability to meet stated objectives in an effective and timely manner
  • Ability to connect with and to create positive relations with 3rd parties, investment partners and senior management
  • Reliable financial statements
  • Meticulous attention to detail, superior work quality
  • Thoughtful presentation and communication skills

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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Associate Director, Property Management

Leave a Comment / Associate Director, Job Candidates, Property Management, San Diego

San Diego, CA

  • monthly, annual, and/or quarterly projects, inspections and repairs, ensuring on time completion and within budget. Coordination with client companies in an effort to reduce any disruption to operations.
  • Oversee, manage and/or perform other property management functions required of the position and assigned project(s).
  • Review Leases and Amendments, preparation and submittal of Lease Abstracts into Yardi and/or any other accounting systems. Preparation and review of operating matrix with client company and internal stakeholders as needed.
  • Create a culture providing guidance for new client companies with vendor recommendations if needed, new client company orientations, safety trainings and other educational forums that are beneficial to client companies.
  • Work with Legal as needed on client company requests as needed or for items not clearly defined in Lease.
  • Immediate response to liability and/or major property issues and reporting to Risk Management.

Financial Reporting:

  • Preparation of annual property operating budgets, monthly financial statements, quarterly budget reforecasts, accruals, variance reporting, CAM reconciliations and billings; ability to present to internal stakeholders and partners.
  • Timely collection of monthly rents in accordance with Lease terms, resolution of outstanding A/R issues including direct billbacks.
  • Routine processing of accounts payable.
  • Reconciliation of financial statements and ledgers.

Client Company/Life Science Community Relations:

  • Onboarding of new client companies, process to include interfacing with client companies’ lab operations managers and key personnel.
  • Prompt response to client company requests and/or questions.
  • Develop and maintain relationships with client company management and facility representatives.
  • Implement “client company touch” programs and review amenities to keep refreshed with current, and market-driven services.
  • Understand each client company’s needs to provide flexibility/expansion/relocation needs within portfolio as well as business needs to leverage our platform to solve their real estate challenges where appropriate.
  • Manage client company move-outs with review of lease language, particularly restoration clauses, review of Surrender Plans, coordination with client company and consultants to ensure decontamination of suites has been handled appropriately and all agency documents filed.
  • Participate in industry events to maintain and expand Breakthrough’s presence in the life science and technology communities.

Property Operations/Client Company Improvement Support:

  • Participate in property operations set-up to include, but not limited to, back-of-house operations, major building equipment commissioning and operations.
  • Support client company improvement projects to include, but not limited to, work letter administration, client company plan review, architect and contractor engagement and management, budget and improvement allowance monitoring and management, and project close-out while ensuring on time completion and within budget.
  • As directed by the Company’s senior management, support client company buildouts, mechanical and other major building system upgrades, including capital project oversight and implementation.

Facilities Services:

  • Develop and maintain strong vendor relationships partnering with engineering teams, coordination of contracting of ongoing maintenance, repairs and capital projects, ensuring completion on time and within budget.
  • Provide recommendations for capital improvements and operational considerations with an emphasis on corporate sustainability.
  • Ensuring timely and clear communication with client companies on any scheduled and emergency maintenance and repairs.
  • Coordination with client companies and their contractors for any TI and/or capital projects minimizing disruptions or loss of essential services to other client companies or amenities.
  • Emergency Response: Provide oversight to asset management and engineering teams in emergency situations such as floods, spills and leaks requiring immediate restoration, mold analysis and remediation.
  • Develop (with third party vendors as necessary) standard operating procedures and programs ranging in protocols for laboratory safety, laboratory operational permits, hazardous waste disposal, maintenance of accurate and up-to-date records on all training, permits and incidents. Maintain all site signage related to safety and standards for the site. Ensure Control Area compliance is being met.
  • Ensuring City and Agency required forms and renewals are completed on time.

REQUIREMENTS:

  • Minimum 10 years of proven success in the asset/property management industry with direct practical experience setting up operations, operating and managing sophisticated life science or commercial facilities.
  • Bachelor’s Degree or greater preferred. Real Estate License preferred.
  • CCIM, CPM, RPA, LEED or equivalent industry designation(s) preferred.
  • Strong organizational, communication and financial skills are required.
  • Successful track record of leading and managing others.
  • Strong technical knowledge of building operations required.
  • Experience in all phases of property operations, inclusive of asset and property management functions, legal and risk management.
  • Knowledge of key liability and legal issues in property management.
  • Experience with complex, highly technical commercial building system applications.
  • Experience with client company improvement projects.
  • Self-directed and motivated individual capable of managing both large and small project teams
  • Ability to resolve complex issues in a timely manner while prioritizing and handling multiple projects simultaneously.
  • Passion for working with people, creating amazing experiences and leading with a hospitality mindset.
  • Takes initiative and is a proactive and decisive leader always focused on continuous improvement.
  • Computer proficient skills with strong knowledge in spreadsheet preparation and working experience with all Microsoft Office Products, including but not limited to Excel, Word, Outlook, Angus, Yardi, and with skills to learn proprietary software systems utilized by the Company.

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