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Property Manager

Leave a Comment / Job Candidates, Property Manager, San Diego

San Diego, CA

Responsibilities:

Responsible for lease administration duties
Monitor collections and coordinate default proceedings.
Ensure compliance with Property Management Policies and Procedures, codes, regulations, and governmental agency directives.
Complete property inspections: properties may require weekly, monthly, and/or quarterly inspections to be determined by specific asset requirement, company’s best practices, and/or client requirements.
Prepare annual operating budget and annual expense reconciliations.
Bid, negotiate, and manage conformity with vendor contracts in accordance with company’s contract requirements or client requirements.
Maintain interface with accounting team to ensure total contract compliance, including preparation of accurate and timely reporting.
Coordinate and oversee on behalf of client, all tenant and building construction work to ensure timely and accurate completion of all construction work at property.
Overseeing and coordinating property management, maintenance, and construction activities associated with commercial tenants.
Interacts with tenants in person by visiting properties, automobile travel is required.
Responsible for the prompt and positive response to requests from tenants, constantly assess tenant needs and assure problems are being solved promptly, to the mutual benefit of the tenant and properties, including preparing, dispatching and tracking tenant work orders.
May be engaged in the selection of contract services, vendor negotiations for service agreements and day-to-day monitoring of vendor performance to assure full compliance with standards established within the respective service agreements, including Certificates of Insurance.
Accounting processes which include, but is not limited to, completing property management / accounting forms as required, coding invoices, reviewing Accounts Receivable reports, and assisting in the collection of rents.
Involved in the administration of all tenant leases to assure full compliance with lease provisions, including Certificates of Insurance.
Answers telephone, screens calls, transfer callers to voice mail, or take messages to facilitate communications and contacts.
Participate in various meetings and training activities as designated by the Property Managers or higher-level management.

Requirements:

2+ years prior work experience in Property Management
Strong written and verbal skills, with the ability to produce communications and other materials that are effective and of a professional nature
Computer proficiency with strong knowledge of Outlook, Word, Excel, and the ability to learn specific software programs as needed; Yardi experience a plus
Self-starter with strong organizational and problem-solving skills
Must be able to work in a fast-paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities
Capable of delivering superior customer service to tenants and clients
Ability to maintain an approachable, friendly demeanor when working with competing priorities and demands
Must be able to develop effective working relationships with co-workers, vendors, contractors, and tenants

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Max. file size: 256 MB.
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VP of Asset Management

Leave a Comment / Bay Area, Job Candidates, VP of Asset Management

Bay Area, CA

A west coast CRE investor is seeking a highly experienced and results-driven Senior Asset Manager to oversee and optimize the performance of their Northern California real estate portfolio. This individual will be responsible for managing a diverse portfolio, primarily consisting of retail and office assets, with a focus on maintaining high occupancy, enhancing asset value, and executing strategic dispositions. The ideal candidate will have deep market knowledge of the Bay Area, a strong network of brokers and vendors, and a proven ability to drive operational and financial performance.

This is a senior-level position offering the opportunity to take full ownership of portfolio decisions.

Responsibilities

Portfolio Oversight:

Develop and execute comprehensive asset management strategies to maximize occupancy, NOI, and overall portfolio value.
Monitor and analyze portfolio performance, addressing issues promptly to ensure operational excellence.

Leasing and Tenant Relations:

Work closely with local brokers to negotiate leases, renewals, and tenant improvements to maintain high occupancy rates.
Build strong relationships with tenants, ensuring satisfaction and retention.

Disposition and Exit Strategies:

Develop and implement sales strategies for assets identified for disposition, ensuring maximum value is realized.
Collaborate with brokers, appraisers, and other stakeholders to market and close transactions efficiently.

Vendor and Partner Management:

Identify, select, and manage relationships with local brokers, property managers, and service vendors.
Oversee property management teams to ensure seamless day-to-day operations.

Market Knowledge and Networking:

Stay informed on local market trends, competitive assets, and economic factors impacting the portfolio.
Leverage existing relationships and build new connections with key market participants, including brokers, investors, and service providers.

Financial and Operational Performance:

Prepare and present portfolio performance reports to the CEO, including occupancymetrics, leasing updates, and financial forecasts.
Develop and manage annual budgets, ensuring alignment with company goals and financial targets.

Acquisition Support:

Actively identify and evaluate potential acquisition opportunities in Northern California, leveraging market knowledge and broker relationships.
Collaborate with the CEO and investment team on due diligence, underwriting, and transaction execution.

Requirements

Minimum of 7-10 years of asset management experience, with a strong focus on retail and office properties.
Proven track record of managing and improving the performance of commercial real estate assets.

Skills & Expertise:

In-depth knowledge of Northern California real estate markets, particularly the East Bay Area.
Strong network of local brokers, vendors, and service providers.
Expertise in lease negotiations, tenant relations, and property operations.
Solid understanding of real estate finance, valuation, and disposition strategies.

Personal Attributes:

Highly analytical with strong decision-making skills.
Excellent communication and relationship-building abilities.
Self-starter with the ability to work independently and manage multiple priorities.

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Max. file size: 256 MB.
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Max. file size: 256 MB.

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Analyst/Senior Analyst, Asset Management

Leave a Comment / Analyst, Asset Management, Job Candidates, Los Angeles, San Diego

San Diego or Los Angeles, CA

A national real estate investment company led by an experienced management team with a proven track record of investing, developing and operating life science real estate is looking for an experienced Analyst/Senior Analyst to support their Asset Management team.

This key Asset Management team member will work cross-functionally and focus on asset value creation, property reporting, and financial analysis, and will guide property strategic decisions, interaction with joint venture partners and limited partners, budgeting, and business plan execution for the firm’s real estate investments.

Responsibilities

Prepare Investment Committee memos as well as quarterly and annual reporting evaluating asset performance
Produce strategic business plans and work with property management team to produce annual budgets and future cashflow projections for portfolio assets
Maintain detailed and dynamic financial models and cash flows in Excel and Argus for existing portfolio assets to support operational decisions
Track commitments to lenders and capital partners
Manage and review the property budgeting process including capital needs, valuations, and periodic appraisals
Conduct lease analyses and assist with the lease negotiation process for prospective tenants
Review and monitor governing documents, including partnership agreements, loan agreements, leases, or other legal documents
Provide portfolio management support including project level communication with LPs
Review due diligence documentation as part of transaction due diligence and transition process
Become part of a collaborative and multi-functional team

Requirements

1 – 3 years of experience in an analytically based real estate investment or finance role, ideally in Class A commercial product
Advanced Excel underwriting and experience using ARGUS Enterprise
Strong creative, methodical problem-solving skills
Strong written and oral communication skills, ability to articulate complex concepts in clear concise and professional manner
Self-motivation with the ability to work effectively in a dynamic entrepreneurial environment
Unwavering attention to detail and organization; dedicated to excellence in work product and delivery
Ability to work effectively with both peers and senior management in a highly entrepreneurial, team-oriented environment
Passion for working in the life science field, and how real estate supports mission critical facilities

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Max. file size: 256 MB.
Cover Letter
Max. file size: 256 MB.

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Asset Manager

Leave a Comment / Asset Manager, Job Candidates, San Diego

San Diego, CA

A leading net-leased investment company is seeking an Associate to join its asset management team. The vertically integrated platform has approximately $3 billion in AUM in portfolios and single assets across the country. The Associate will be responsible for conducting financial analysis, modeling, and due diligence for the platform’s asset management and investment activities and will be part of an entrepreneurial team focused on further building a strong market presence. The small but growing team structure allows for direct exposure to the group’s executive team and principal investment vehicles.

Responsibilities

Review and update portfolio Argus models, including detailed review of complex lease structures and cash flows
Support and guide the management of a portfolio of grocery-anchored retail centers; evaluate capital projects and leasing transactions, coordinate with external partners, and develop business plans and strategies
Work with external consultants related to quarterly valuation requirements with oversight from senior management
Drive analytical and project support for all asset management activities; construct financial models, sensitivity analyses, comparable analyses, and other discrete financial analyses, as well as financial and asset due diligence and industry research
Conduct on-site property visits and maintain market or sector coverage with travel as required
Assist in reviewing and documenting lease proposals and leases
Liaise with external partners and due diligence advisors such as accountants, attorneys, and consultants during deal transaction
Work with external partners to monitor existing assets and opportunities to create value, execute capital markets transactions, and evaluate exit strategies
Participate in deal dispositions and releases, including the drafting and negotiation of legal documentation
Conduct exploratory macro market research and perform analytics on potential investment opportunities
Develop presentation materials including investment committee memoranda, as needed
Support and manage investor reporting requirements
Present and participate in investment committee meetings, including communicating analyses effectively to senior investment professionals
Secondary responsibilities include assisting deal teams with diligence for new investments as needed and conducting research for potential investment opportunities

Requirements

Minimum of 3 years of relevant experience in real estate principal investing in asset management, portfolio management and/or real estate investment banking
Bachelor’s degree from a top undergraduate institution
Strong modeling (both in Excel and Argus), analytical, valuation, and problem-solving skills
Meaningfully contributes to strategic dialogue and collaborates effectively with investment teams & external partners
Demonstrates strong investment judgment; identifies potential risks and finds solutions to roadblocks in deal process
Takes initiative and is accountable for running a process to conclusion
Strong written and verbal communication skills
Superior interpersonal skills; builds and maintains strong relationships/credibility with external counterparties
Excellent ability to multi-task and strong attention to detail
Entrepreneurial self-guided work ethic with results-driven orientation
Excels in a fast-paced rigorous work environment; effectively prioritizes and meets deadlines
Experience with multi-tenants assets preferred

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Max. file size: 256 MB.
Cover Letter
Max. file size: 256 MB.

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Investment Broker

Leave a Comment / Investment Broker, Job Candidates, San Diego

San Diego, CA

A national real estate brokerage firm specializing in the sale of quality net leased properties is looking for an Investment Broker to join their team in their Carlsbad office. The firm provides acquisition, disposition, sale-leaseback, and advisory services for institutions, developers, investment funds, owner operators, and private investors across the United States. With over 40-years of combined experience, the company has completed more than $1 billion in transactions nationwide and continues to be regarded as one of the nation’s leading commercial real estate brokerage and advisory firms.

Responsibilities

Complete our intensive in-depth training program & become an expert in commercial real estate analysis/brokerage
Relentlessly and proactively reach out to owners of commercial real estate
Be confident and comfortable with 75+ cold calls daily to investment property owners
Maintain detailed records of activity on our proprietary CRM system
Utilize the company’s industry-leading tools, resources, and technology to win business and build relationships

Requirements

Bachelor’s degree in Business or related industry or equivalent experience
You are incredibly self-motivated, tenacious, and appreciate uncapped potential
Excellent verbal and written communication skills
Active Real Estate License (or in process of getting real estate license)
Strong entrepreneurial mindset
Must have the ability to generate new business and build long-term relationships
1+ years of experience in sales preferred but not required
Competitive nature
Strong understanding of effective prospecting and proven ability to penetrate new accounts
Organizational competency to maintain regular contact w/ large database of clients & prospects
Strong grasp of math / Ability to complete financial analysis & underwriting of investment real estate
Professional work ethic and integrity
Be coachable and must be able to work well independently and as part of a team
Provide clients with valuable financial analysis and underwriting of investment real estate
Work closely with Managing Principal to curate an effective business plan

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Max. file size: 256 MB.
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Junior Property Manager

Leave a Comment / Job Candidates, Junior Property Manager, San Diego

San Diego, CA

A private real estate investment firm focused on the acquisition, development and management of retail, office and infill mixed-use properties in select West Coast markets with 10 years of experience in San Diego, is looking for a Junior Property Manager to join their growing team and provide support to their portfolio and property initiatives. Under the direction of VP of Property Management, the Junior/Property Manager is responsible for the day-to-day administration and implementation of those policies, procedures and programs that will ensure well managed and well-maintained properties. The Junior/Property Manager will be assigned to specified action areas at the discretion of the Property Managers to best meet the needs of the portfolio.

Responsibilities

Responsible for lease administration duties
Monitor collections and coordinate default proceedings.
Ensure compliance with Property Management Policies and Procedures, codes, regulations, and governmental agency directives.
Complete property inspections: properties may require weekly, monthly, and/or quarterly inspections to be determined by specific asset requirement, company’s best practices, and/or client requirements.
Prepare annual operating budget and annual expense reconciliations.
Bid, negotiate, and manage conformity with vendor contracts in accordance with company’s contract requirements or client requirements.
Maintain interface with accounting team to ensure total contract compliance, including preparation of accurate and timely reporting.
Coordinate and oversee on behalf of client, all tenant and building construction work to ensure timely and accurate completion of all construction work at property.
Overseeing and coordinating property management, maintenance, and construction activities associated with commercial tenants.
Interacts with tenants in person by visiting properties, automobile travel is required.
Responsible for the prompt and positive response to requests from tenants, constantly assess tenant needs and assure problems are being solved promptly, to the mutual benefit of the tenant and properties, including preparing, dispatching and tracking tenant work orders.
May be engaged in the selection of contract services, vendor negotiations for service agreements and day-to-day monitoring of vendor performance to assure full compliance with standards established within the respective service agreements, including Certificates of Insurance.
Accounting processes which include, but is not limited to, completing property management / accounting forms as required, coding invoices, reviewing Accounts Receivable reports, and assisting in the collection of rents.
Involved in the administration of all tenant leases to assure full compliance with lease provisions, including Certificates of Insurance.
Answers telephone, screens calls, transfer callers to voice mail, or take messages to facilitate communications and contacts.
Participate in various meetings and training activities as designated by the Property Managers or higher-level management.

Requirements

2 to 5 years of experience in Property Management, Commercial experience preferred.
Proficiency in Microsoft Office, Excel and experience with Yardi platform
Strong written and verbal communication skills with the ability to covey information concisely
Highly organized with a demonstrated ability to prioritize and multi-task
Ability to handle general administration of the property in the absence of the VP Property Management, or when otherwise called upon
Strong written and verbal skills, with the ability to produce communications and other materials that are effective and of a professional nature
Computer proficiency with strong knowledge of Outlook, Word, Excel, and the ability to learn specific software programs as needed; Yardi experience a plus
Self-starter with strong organizational and problem-solving skills
Must be able to work in a fast-paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities
Capable of delivering superior customer service to tenants and clients
Ability to maintain an approachable, friendly demeanor when working with competing priorities and demands
Must be able to develop effective working relationships with co-workers, vendors, contractors, and tenants

Submit Your Application

Name
First Last
Email
Resume
Max. file size: 256 MB.
Cover Letter
Max. file size: 256 MB.

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Senior Property Accountant

Leave a Comment / Job Candidates, San Diego

San Diego, CA

A San Diego-based property management company is looking for an experienced Property Accountant to support their portfolio. With a hybrid in-office schedule, the Senior Property Accountant will be a key member of the team and work directly with the company owners, the VP of Operations and the property managers.

Responsibilities

Oversee property and corporate accounting for the accurate and timely distribution of financial information, including but not limited to monthly financial statements and annual budgets.
Oversee accounts payable to ensure accurate and timely payment of invoices.
Maintain general ledger and payment processing systems.
Assist in the preparation of monthly financial reports for each property, as well as annual reports for the different corporate entities.
Assist with tax reporting and external CPA firm coordination and management.
Compile special reports as requested by corporate staff and ownership.
Provide leadership as the accounting team grows.

Requirements

5+ years of related work experience, preferably in retail, industrial and office property management.
Rent Manager experience a plus but not required.
Strong general ledger, accounts payable, accounts receivable, and systems knowledge.
Proficient computer skills, and a plus to be fluent in operating in a Windows-based environment.
Excellent written and verbal communication skills.
Able to work with a range of company participants – i.e. other divisions within the Company.
Able to understand priorities and adjust as necessary.

Submit Your Application

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First Last
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Resume
Max. file size: 256 MB.
Cover Letter
Max. file size: 256 MB.

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Associate Director, Property Management

Leave a Comment / Associate Director, Job Candidates, Property Management, San Diego

San Diego, CA

monthly, annual, and/or quarterly projects, inspections and repairs, ensuring on time completion and within budget. Coordination with client companies in an effort to reduce any disruption to operations.
Oversee, manage and/or perform other property management functions required of the position and assigned project(s).
Review Leases and Amendments, preparation and submittal of Lease Abstracts into Yardi and/or any other accounting systems. Preparation and review of operating matrix with client company and internal stakeholders as needed.
Create a culture providing guidance for new client companies with vendor recommendations if needed, new client company orientations, safety trainings and other educational forums that are beneficial to client companies.
Work with Legal as needed on client company requests as needed or for items not clearly defined in Lease.
Immediate response to liability and/or major property issues and reporting to Risk Management.

Financial Reporting:

Preparation of annual property operating budgets, monthly financial statements, quarterly budget reforecasts, accruals, variance reporting, CAM reconciliations and billings; ability to present to internal stakeholders and partners.
Timely collection of monthly rents in accordance with Lease terms, resolution of outstanding A/R issues including direct billbacks.
Routine processing of accounts payable.
Reconciliation of financial statements and ledgers.

Client Company/Life Science Community Relations:

Onboarding of new client companies, process to include interfacing with client companies’ lab operations managers and key personnel.
Prompt response to client company requests and/or questions.
Develop and maintain relationships with client company management and facility representatives.
Implement “client company touch” programs and review amenities to keep refreshed with current, and market-driven services.
Understand each client company’s needs to provide flexibility/expansion/relocation needs within portfolio as well as business needs to leverage our platform to solve their real estate challenges where appropriate.
Manage client company move-outs with review of lease language, particularly restoration clauses, review of Surrender Plans, coordination with client company and consultants to ensure decontamination of suites has been handled appropriately and all agency documents filed.
Participate in industry events to maintain and expand Breakthrough’s presence in the life science and technology communities.

Property Operations/Client Company Improvement Support:

Participate in property operations set-up to include, but not limited to, back-of-house operations, major building equipment commissioning and operations.
Support client company improvement projects to include, but not limited to, work letter administration, client company plan review, architect and contractor engagement and management, budget and improvement allowance monitoring and management, and project close-out while ensuring on time completion and within budget.
As directed by the Company’s senior management, support client company buildouts, mechanical and other major building system upgrades, including capital project oversight and implementation.

Facilities Services:

Develop and maintain strong vendor relationships partnering with engineering teams, coordination of contracting of ongoing maintenance, repairs and capital projects, ensuring completion on time and within budget.
Provide recommendations for capital improvements and operational considerations with an emphasis on corporate sustainability.
Ensuring timely and clear communication with client companies on any scheduled and emergency maintenance and repairs.
Coordination with client companies and their contractors for any TI and/or capital projects minimizing disruptions or loss of essential services to other client companies or amenities.
Emergency Response: Provide oversight to asset management and engineering teams in emergency situations such as floods, spills and leaks requiring immediate restoration, mold analysis and remediation.
Develop (with third party vendors as necessary) standard operating procedures and programs ranging in protocols for laboratory safety, laboratory operational permits, hazardous waste disposal, maintenance of accurate and up-to-date records on all training, permits and incidents. Maintain all site signage related to safety and standards for the site. Ensure Control Area compliance is being met.
Ensuring City and Agency required forms and renewals are completed on time.

REQUIREMENTS:

Minimum 10 years of proven success in the asset/property management industry with direct practical experience setting up operations, operating and managing sophisticated life science or commercial facilities.
Bachelor’s Degree or greater preferred. Real Estate License preferred.
CCIM, CPM, RPA, LEED or equivalent industry designation(s) preferred.
Strong organizational, communication and financial skills are required.
Successful track record of leading and managing others.
Strong technical knowledge of building operations required.
Experience in all phases of property operations, inclusive of asset and property management functions, legal and risk management.
Knowledge of key liability and legal issues in property management.
Experience with complex, highly technical commercial building system applications.
Experience with client company improvement projects.
Self-directed and motivated individual capable of managing both large and small project teams
Ability to resolve complex issues in a timely manner while prioritizing and handling multiple projects simultaneously.
Passion for working with people, creating amazing experiences and leading with a hospitality mindset.
Takes initiative and is a proactive and decisive leader always focused on continuous improvement.
Computer proficient skills with strong knowledge in spreadsheet preparation and working experience with all Microsoft Office Products, including but not limited to Excel, Word, Outlook, Angus, Yardi, and with skills to learn proprietary software systems utilized by the Company.

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