San Diego, CA
A well-established commercial real estate owner/operator is seeking a Senior Commercial Documentation Manager to lead lease and property management documentation across a dynamic portfolio. This individual will sit at the intersection of Legal, Leasing, and Property Management, driving consistency, efficiency, and accuracy across all documentation processes.
Responsibilities:
Lease Documentation & Deal Execution
- Lead drafting, review, negotiation, and execution of commercial leases and related agreements
- Partner with Leasing Managers to structure and finalize transaction-specific language and deal terms
- Manage all phases of the documentation process, ensuring accuracy, consistency, and timely delivery
- Serve as primary point of contact for counterparties during lease documentation, escalating legal issues as needed
- Maintain and enhance lease templates, redline libraries, exhibits, and standardized documentation
Property Management Documentation
- Oversee preparation and execution of legal documents supporting property operations, including tenant notices and vendor contracts
- Manage compliance tracking across the portfolio, including asbestos documentation
- Supervise organization and maintenance of site plans, floor plans, signage criteria, and governing documents (CC&Rs)
- Ensure proper use, completion, and approval of all property management documentation
Systems & Process Improvement
- Lead initiatives to streamline documentation workflows and improve overall efficiency across teams
- Oversee document management systems (including SharePoint) and ensure proper storage and retention of executed agreements
- Evaluate, implement, and optimize tools and systems to support automation and scalability
- Drive process improvements to reduce turnaround times and enhance accuracy
Team Leadership & Cross-Functional Support
- Lead, train, and mentor Leasing Documentation Specialists, ensuring high-quality output and team development
- Support leasing team performance by aligning documentation processes with deal timelines and annual goals
- Oversee commission tracking and reporting accuracy
- Partner cross-functionally with Legal, Leasing, Property Management, and external stakeholders to support successful transactions
Requirements:
- 10+ years of experience in commercial lease administration, documentation, or legal support within commercial real estate
- Bachelor’s degree required; Paralegal Certificate or JD preferred
- 5+ years of leadership experience managing teams and driving process improvements
- Strong understanding of commercial lease structures and legal documentation standards
- Experience with document management systems (SharePoint or similar) and Microsoft Office 365
- Exceptional organizational, communication, and multitasking skills with high attention to detail
- Ability to operate independently while collaborating cross-functionally in a fast-paced environment