San Diego

Senior Portfolio Manager, Property Management

Job Candidates, Property Management, San Diego, Senior Portfolio Manager

San Diego, CA

A reputable commercial real estate services firm is looking for a Senior Portfolio Manager to join their team and provide high-level operation and financial support to the team’s diverse commercial real estate portfolio. The Senior Portfolio Manager will interface with and oversee
Real Estate Managers (Property Managers) and Assistants and review budgets and monthly reports. They will perform client relationship management and provide real estate knowledge, in additional to negotiating lease renewals, overseeing construction management and contract scopes.

Job Description

  • Responsible for successful management and operation of the portfolio
  • Insure smooth transition for all new management contracts
  • Assist in pricing and pitching of new management accounts
  • Oversee amendments to management contracts
  • Responsible for knowing, understanding and implementing the terms and requirements
    of each management contract (and the underlying job cost) under their supervision
  • Oversight of day-to-day operations, vendors and maintenance of assigned portfolio of
    properties
  • Lease renewal negotiations and documentation preparation
  • Client communication as required to ensure high satisfaction level
  • Build and maintain client relationships, including sales presentations and client
    relationship manager roles
  • Review and approve hourly time allocations for team and ensure portfolio meets budget
  • Ensure team members are functioning efficiently and performing duties as required.
    Address performance issues (good or bad) in a timely manner.
  • Provide guidance, mentoring and training to team members
  • Meet quarterly with Principal(s) to present portfolio achievements and future goals
  • Oversee contracted vendors and property staff to ensure they are meeting the terms of
    the contract and scope of work on behalf of the client
  • Proactively conduct periodic property inspections and carry out all appropriate actions,
    including but not limited to, taking necessary steps to ensure all spaces such as vacancies
    and common areas are tour ready
  • Work with Project Manager on oversight of property and tenant construction projects.
    Ensure contracted projects adherence to building rules, regulations, and specifications.
    Oversee all Capital and Major Repair projects. In the absence of Project Manager, will be
    required to oversee the capital projects and tenant construction.
  • Develop and maintain positive relationships with tenant and vendor contacts.
  • Develop written communications to tenants for lease compliance and rent collection. Be
    familiar with all pertinent property information for assigned buildings including leases,
    management agreements, associations, and listing agreements.
  • Make recommendations to Principal(s)/VP Operations regarding property issues.
  • Review of annual operating and capital budgets as prepared by Real Estate Managers in
    accordance to the budget guidelines. Work with clients for final approval.
  • Review and approve tenant operating expense estimates and reconciliations as
    prepared by Real Estate Manager and Accounting. Work with clients for final approval.
  • Ensure portfolio’s budget and projects are met and property goals are obtained. Ensure
    all projects are completed on time and within budget.
  • Review of required financial reports, including accruals, reclasses, management
    narrative, budget variance and other reports as prepared by Real Estate Manager and
    Accounting and as required for client
  • Review and approve invoices daily to allow for efficient weekly check runs for each
    property
  • Weekly updates of the commission sheet
  • Ensure all rent and miscellaneous charges are collected timely
  • Review major delinquencies, participate in resolution, if necessary, and communication
    regarding such to client
  • Ensure maintenance requests are completed to the tenant’s (or client’s) satisfaction
  • Ensure customer moves are coordinated by management team
  • Ensure team’s deadlines are met, i.e. budget, reporting, CAM etc.
  • Oversee tenant insurance compliance and assists when necessary
  • Respond to property after hour calls and emergencies, 24 hours per day, 7 days per
    week. If unavailable to respond, make prior arrangements to have calls responded by
    another team member.
  • Bill all SP/CMF/LC for properties

Requirements

  • 10+years real estate management experience
  • California Real Estate License (salesperson or Broker) in good standing
  • College degree preferred
  • Project Management experience a plus
  • RPA and/or CPM designation or coursework and candidacy preferred
  • Excellent interpersonal skills and the ability to supervise 1 or more employees
  • A problem-solving mindset and ability to troubleshoot
  • Excellent customer service and communication skills

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

Project Engineer

Job Candidates, Project Engineer, Project Management, San Diego

San Diego, CA

A reputable San Diego based general contractor that specializes in all areas of commercial tenant improvements including; corporate office environments, life science facilities and building re-imaging is looking for Project Engineers and Senior Project Engineers to assist with multiple projects. The Project Engineer is responsible for supporting the Project Manager in the day-to-day scope, schedule, budget, cost, and risk management for their projects.  They are also responsible for controlling the flow of documents for projects.  They work closely with all members of the project team.

Job Description

Project Operations – Responsible for creating and managing committing documents and change orders, and supporting the Project Manager in managing all aspects of commercial construction projects

Scope

  • Lead and manage the drafting and processing of owner and subcontractor contracts
  • Assure owner and subcontractor insurance is in compliance with contracts
  • Support the Project Manager in reviewing and processing Pre-Bid RFIs
  • Support the Project Manager in buying out trades after the project is awarded

Schedule

  • Support the Project Manager in tracking and revising the master project schedule, as needed
  • Support the Superintendents in communicating with subcontractors regarding schedule expectations 

Budget

  • Create and update Job Cost Reports
  • Support the Project Manager in cost estimating, budgeting and forecasting
  • Support the Project Manager in preparing and presenting cost / budget information to the Customer / Owner

Change Management

  • Lead and manage the drafting and processing of owner and subcontractor change orders
  • Support the Project Manager in obtaining pricing information for scope changes

Jobsite

  • Attend project meetings, create agendas and take minutes, as requested
  • Support the Superintendents in their punch list and quality control efforts, as requested

Document Control – Responsible for managing the document control for assigned projects

  • Contract Documents:  Manage the distribution of plan changes to all effected trades
  • Submittals & Procurement:  Manage the scheduling, solicitation, review, tracking and distribution of submittals and shop drawings
  • RFIs:  Support the Project Manager in reviewing and drafting requests for information and maintain the RFI log
  • Close-out:  Lead the compilation of closeout packages and processing of close-out documents

Team Coordination – Responsible for contributing to the success of the project by supporting the Project Manager and Superintendents – play an important role in accomplishing company objectives  

  • Assist Project Managers and Superintendents in implementation of policies and execution of projects
  • Identify and implement process improvements
  • Support company initiatives
  • Support other team members and contribute to an overall positive employee experience

Requirements

  • A four-year college degree, or equivalent experience is preferred (construction management, engineering, or related field)
  • Must have a minimum two (2) years of commercial construction experience in a project engineering or management capacity
  • Ability to prepare detailed instructions to bidders, trade specific clarifications and comprehensive bid packages
  • Experience writing and negotiation subcontracts
  • Experience analyzing subcontractor/vendor quotes for fairness and accuracy
  • Ability to identify and resolved complex issues
  • Experience reviewing subcontractor/vendor shop drawings, product data, samples, manuals, etc. for all compliance with contract documents and coordination with all other items of work
  • Excellent written and verbal communication skills
  • Proficient computer skills in Microsoft Office Suite, PM Software, and Scheduling software
  • A strong work ethic and a “can-do” attitude

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

Construction Manager

Construction Manager, Job Candidates, San Diego

San Diego, CA

A respected real estate investor/manager is looking is looking for a Construction Manager to join their team and be involved in the day-to-day management of commercial construction projects. This role involves managing project teams, coordinating with contractors and consultants, and liaising with internal and external stakeholders. The Construction Manager plays a crucial role in ensuring successful on time and on budget project execution from planning, through construction, to assist the VP of Property Management and the Sr. Property Manager in overseeing and coordinating all property management, A/P, A/R, maintenance and construction activities for the company’s southern California portfolio of retail, industrial and office properties, as well as providing executive and clerical support on an as needed basis.

Job Description

  • Per the requirements of the Real Estate Manager, prepare a design and construction budget capturing all hard and soft costs.
  • Review requirements, vet, and select Design and Engineering team.
  • Manage the development of and review plans and specifications for functionality, economy, and value to both the user and owner/landlord.
  • Monitor the development of the construction documents to ensure the final design conforms to the approved construction budget.
  • Assist in procuring building permits.
  • Provide at least three pre-qualified Contractors to provide bid proposals.
  • Prepare and distribute the following documentation to the bidders: invitation to bid; instructions to bidders, bid form, drawings and specifications.
  • Coordinate and schedule a pre-bid meeting at the project site.
  • Prepare a bid summary sheet to evaluate bid proposals.
  • Evaluate and level bid proposals and make a Contractor recommendation to the real estate team.
  • Notify the unsuccessful bidders of the decision.
  • Prepare construction contracts and check for proper insurance requirements.
  • Schedule pre-job start meeting with successful Contractor at the job site.
  •  Have Contractor submit subcontractor list with address, phone and state license number of each sub trade.
  • Have Contractor prepare job schedule before job starts and inform of long lead time items that might impact schedule.
  • Review all the Contractor’s submissions including shop drawings, product data, samples, etc. and transmit the submission that are recommended for approval to the real estate team and design professional.
  • Visit job site periodically to observe the progress and quality of the work and determine if the work is being performed in accordance with the contract documents and contracted schedule and budget.
  • Provide any and all requested communication, including construction progress documentation and reporting, to internal and external stakeholders.
  • Review all change orders requests and obtain appropriate approvals.
  • Review General Contractor payment package to include: Application and Certificate for Payment; Continuation Sheet; Unconditional and/or Conditional waivers and release upon progress and or final payments.
  • Schedule punch list walk-through upon completion of job with Contractor and Design professional.
  • Review Close-Out Package to include: complete set of as-built architectural, structural, mechanical, electrical, etc. drawings; building permit and signed off inspection card; subcontractor list; Contractor and subcontractor warranty/guarantee letters. Operating manuals.
  • File all documents electronically per current CM department filing standards.

Requirements

  • College degree in construction management, engineering, or a related field (equivalent relevant experience may be accepted) is required.
  • Minimum 5 years of experience, as determined by Firm, in construction industry.
  • Understanding of Planning, Architecture, and Construction.
  • Broad understanding of building codes.
  • Supervisory skills.
  • Mechanical aptitude.
  • Computer skills necessary to perform duties specific to construction department.
  • Strong leadership and communication skills.
  • Ability to manage multiple projects simultaneously and prioritize tasks effectively.

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

Land Planning and Entitlements APM, Development

Assistant Project Manager, Job Candidates, San Diego

San Diego, CA

HG Fenton, a private commercial real estate firm specializing in the acquisition, development and management of office, industrial, and residential communities throughout San Diego County is looking for an Assistant Project Manager to join their planning and entitlements team.  The company has a deep pipeline and are long-term investors, so they are passionate about the design and the product. In partnership with the Land Planning and Entitlements Manager, the Assistant Project Manager will contribute to the successful implementation of development projects according to scope, schedule and budget, to support the achievement of Company growth objectives.

This role independently leads the execution of day-to-day project logistics in a way that supports the team’s ability to be more efficient and effective. This includes contract preparation and management, budgeting and paying invoices (in partnership with accounting), preparing and updating schedules, tracking and timely communicating key deadlines and milestones to the team, proactively collaborating with project teams consisting of both internal and external participants, and partnering with the Department Administrator/Executive Assistant to ensure that project documents are maintained in a clear and accessible filing structure. The Assistant Project Manager will also lead other tasks and duties as needed to take a development project from vision through implementation and will also be available to support and lead initiatives having to do with the organization, infrastructure, and communication of the Development Department.

Responsibilities

PROJECT MANAGEMENT AND SUPPORT

Provides proactive support for real estate projects contributing to the timely and cost-effective completion of projects and achievement of the company’s strategic and business plan goals. Responsibilities may include:

  • Collaborates with Manager and outside consultants as needed to create and regularly update milestone schedules, budgets, and project scopes appropriate to the phase of development of each project.
  • Partners with Manager to review consultant proposals, review scope for completeness and alignment with project objectives and needs, consulting precedents when needed for comparison of both scope and budget. Provides recommendations for negotiation of final scope, and takes lead to finalize the consulting agreements.
  • Anticipate and respond to project inquiries and needs to ensure continuous project momentum and eliminate bottlenecks, leading to the timely completion of key tasks by internal Managers and external consultants and contractors.
  • With an understanding of business plan goals and project schedules, independently prioritizes tasks related to multiple projects all while staying in close communication with Managers, contractors, and consultants.
  • Collaborates with key cross-departmental and external stakeholders to ensure completion of tasks and proactively informs Development Team of the status of completion. Maintains summary of key project milestones and outstanding issues across projects.
  • Leads the Development Administrator/Executive Assistant to schedule meetings when needed to coordinate project items and ensure necessary materials and agendas are provided in advance.
  • Serves as internal and external liaison with other departments, consultants, vendors, or contractors to contribute to the effective flow of communication and lead projects to successful completion consistent with the projects’ identified objectives and customer experience.
  • Leads permitting logistics for all project approvals, maintains an understanding of processes and procedures within project jurisdictions and actively tracks permits through the approval process; timely notifies others when processes do not track schedule expectations; Leads the development of responses to comments among internal and external team members.
  • Coordinates with Accounting Department to ensure timeliness and accuracy of budget reports, partners with development team to ensure that budgets are kept up to date on a regular cadence, including an accurate cost to complete, necessary budget  adjustments, etc.
  • Partners with Managers to track project support, stakeholder concerns, and work as a liaison with community and supporters as necessary to encourage project support and public hearings  support the successful approval of projects by elected/appointed officials.
  • Leads defined project outcomes as requested by Managers, including securing approval/cooperation from third-party approvers and stakeholders (e.g., post office, utility providers, etc.).Analyze zoning of site, context, infrastructure and development potential, and identify required zoning/regulatory changes. Understand local and state incentive programs for affordable housing and options for ministerial development, work with Development Analyst to assess the different possible scenarios and opportunities. Partner to develop the community outreach strategy for each entitlement project, including the approving agency engagement strategy. In addition, collaborate to affect policy and regulatory efforts necessary to preserve and enhance asset value.

INFORMATION AND COMMUNICATION MANAGEMENT

Leads the Development Team in achieving efficient and effective communication, with easily

accessible resources to document project status (scope, schedule, budget) and outstanding action items, for both internal and external team members.

  • Responsible for leading proactive maintenance and organization of all documents and files (electronic and paper) and facilitates training for team members in file management and communication tools. Oversees the Development Administrator/Executive Assistant in executing regular audits and cleanup of files.
  • Leads file management and communication cadence with external design consultants, ensuring current project plans and working documents are easily accessible, with the assistance of the Development Administrator/Executive Assistant.

CONTRACT ADMINISTRATION

Leads the administration of contracts, change orders, certificates of insurance and related

contractual documentation for development, commercial and residential building development to ensure timely execution of contracts and contribute to the ability to complete a successful

development project on time and within budget.

  • Oversees the Development Administrator/Executive Assistant to ensure all vendors have current certificates of insurance and are aware of pending expirations.
  • Leads the Development Administrator/Executive Assistant to prepare contracts, amendments, proposals and other contractual documents related to Land Development/Planning, Commercial and Residential Building Development; submits to responsible project manager for review.
  • Leads the Development Administrator/Executive Assistant to prepare master and standard agreements, professional service agreements, exhibits, scopes of work, and project authorizations to ensure accuracy related to legal entities, contractual terms, support documentation, etc.
  • Leads coordination with Legal Department and Development Administrator/Executive Assistant, as necessary, to support the development and execution of contracts that require significant deviation from standard forms, or complex negotiations (i.e., Architect Agreements, General Contractor Agreements).
  • Prepares and generates accurate contract summaries based on consultant/contractor(s) proposal or scope of work, including exhibits and other attachments, to provide clarity and summation of contractual agreement for project team.
  • Responsible for reviewing project invoices for validity/accuracy in conjunction with contract documents and scope of work, and that coding of invoice by accounting is against accurate commitment and/or job cost and cost code.

Requirements

  • 2+ years of land planning, environmental, and/or entitlements experience.
  • Bachelor’s degree required.
  • High aptitude and someone willing to stand out.
  • Careful with rules and proactive.
  • Detail-oriented and conservative, with a preference for high quality and technical expertise.
  • High standards and a disciplined and reserved personality.
  • Ability to manage multiple priorities
  • Results- oriented, innovative and analytical with a drive for change.

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

Asset Manager

Asset Manager, Job Candidates, Remote, San Diego

Remote

A real estate investment firm focusing on acquisition, development, and management of west coast commercial properties is looking for an asset manager to create and execute asset strategy for up to 20 properties in their San Diego portfolio.

Responsibilities

  • Business plan execution, leasing, financial analysis, asset dispositions, managing the property managers, working with our joint venture partners and overseeing major capital improvement projects
  • Manage entitlement work, managing construction / renovation work, heavy leasing work etc. on active value-add properties
  • Financial management, reporting, leasing and optimizing capital structure for stabilized properties
  • Build tenant and broker relationships
  • Oversee and managing tenant buildouts
  • Work with Acquisitions team on new deals
  • Build budgets and manage team to business plans

Requirements

  • 5+ years of experience commercial asset management
  • Advanced knowledge of Microsoft Excel
  • Yardi or MRI experience
  • Strong knowledge of finance and building operations
  • Ability to effectively manage a team of professionals, including both employees and vendors
  • Previous experience in analyzing and negotiating commercial lease and/or contract language

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

Associate Director, Property Management

Leave a Comment / Associate Director, Property Management, San Diego

San Diego, CA

  • monthly, annual, and/or quarterly projects, inspections and repairs, ensuring on time completion and within budget. Coordination with client companies in an effort to reduce any disruption to operations.
  • Oversee, manage and/or perform other property management functions required of the position and assigned project(s).
  • Review Leases and Amendments, preparation and submittal of Lease Abstracts into Yardi and/or any other accounting systems. Preparation and review of operating matrix with client company and internal stakeholders as needed.
  • Create a culture providing guidance for new client companies with vendor recommendations if needed, new client company orientations, safety trainings and other educational forums that are beneficial to client companies.
  • Work with Legal as needed on client company requests as needed or for items not clearly defined in Lease.
  • Immediate response to liability and/or major property issues and reporting to Risk Management.

Financial Reporting:

  • Preparation of annual property operating budgets, monthly financial statements, quarterly budget reforecasts, accruals, variance reporting, CAM reconciliations and billings; ability to present to internal stakeholders and partners.
  • Timely collection of monthly rents in accordance with Lease terms, resolution of outstanding A/R issues including direct billbacks.
  • Routine processing of accounts payable.
  • Reconciliation of financial statements and ledgers.

Client Company/Life Science Community Relations:

  • Onboarding of new client companies, process to include interfacing with client companies’ lab operations managers and key personnel.
  • Prompt response to client company requests and/or questions.
  • Develop and maintain relationships with client company management and facility representatives.
  • Implement “client company touch” programs and review amenities to keep refreshed with current, and market-driven services.
  • Understand each client company’s needs to provide flexibility/expansion/relocation needs within portfolio as well as business needs to leverage our platform to solve their real estate challenges where appropriate.
  • Manage client company move-outs with review of lease language, particularly restoration clauses, review of Surrender Plans, coordination with client company and consultants to ensure decontamination of suites has been handled appropriately and all agency documents filed.
  • Participate in industry events to maintain and expand Breakthrough’s presence in the life science and technology communities.

Property Operations/Client Company Improvement Support:

  • Participate in property operations set-up to include, but not limited to, back-of-house operations, major building equipment commissioning and operations.
  • Support client company improvement projects to include, but not limited to, work letter administration, client company plan review, architect and contractor engagement and management, budget and improvement allowance monitoring and management, and project close-out while ensuring on time completion and within budget.
  • As directed by the Company’s senior management, support client company buildouts, mechanical and other major building system upgrades, including capital project oversight and implementation.

Facilities Services:

  • Develop and maintain strong vendor relationships partnering with engineering teams, coordination of contracting of ongoing maintenance, repairs and capital projects, ensuring completion on time and within budget.
  • Provide recommendations for capital improvements and operational considerations with an emphasis on corporate sustainability.
  • Ensuring timely and clear communication with client companies on any scheduled and emergency maintenance and repairs.
  • Coordination with client companies and their contractors for any TI and/or capital projects minimizing disruptions or loss of essential services to other client companies or amenities.
  • Emergency Response: Provide oversight to asset management and engineering teams in emergency situations such as floods, spills and leaks requiring immediate restoration, mold analysis and remediation.
  • Develop (with third party vendors as necessary) standard operating procedures and programs ranging in protocols for laboratory safety, laboratory operational permits, hazardous waste disposal, maintenance of accurate and up-to-date records on all training, permits and incidents. Maintain all site signage related to safety and standards for the site. Ensure Control Area compliance is being met.
  • Ensuring City and Agency required forms and renewals are completed on time.

REQUIREMENTS:

  • Minimum 10 years of proven success in the asset/property management industry with direct practical experience setting up operations, operating and managing sophisticated life science or commercial facilities.
  • Bachelor’s Degree or greater preferred. Real Estate License preferred.
  • CCIM, CPM, RPA, LEED or equivalent industry designation(s) preferred.
  • Strong organizational, communication and financial skills are required.
  • Successful track record of leading and managing others.
  • Strong technical knowledge of building operations required.
  • Experience in all phases of property operations, inclusive of asset and property management functions, legal and risk management.
  • Knowledge of key liability and legal issues in property management.
  • Experience with complex, highly technical commercial building system applications.
  • Experience with client company improvement projects.
  • Self-directed and motivated individual capable of managing both large and small project teams
  • Ability to resolve complex issues in a timely manner while prioritizing and handling multiple projects simultaneously.
  • Passion for working with people, creating amazing experiences and leading with a hospitality mindset.
  • Takes initiative and is a proactive and decisive leader always focused on continuous improvement.
  • Computer proficient skills with strong knowledge in spreadsheet preparation and working experience with all Microsoft Office Products, including but not limited to Excel, Word, Outlook, Angus, Yardi, and with skills to learn proprietary software systems utilized by the Company.