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Operations Associate

Leave a Comment / Job Candidates, Operations Associate, San Diego

San Diego, CA

A privately held real estate investment firm is seeking an Operations Associate to support a broad range of operational, legal, insurance, leasing, and transaction-related initiatives across a commercial real estate portfolio. This individual will work cross-functionally with ownership, legal counsel, lenders, brokers, consultants, and third-party operators to support asset operations and ensure efficient execution across the portfolio.

This is an ideal opportunity for a highly organized and detail-oriented professional who enjoys working across multiple disciplines within commercial real estate operations in a fast-paced, entrepreneurial environment.

Responsibilities:

     Insurance Management

  • Manage liability and property insurance claims from reporting through resolution
  • Review incident reports and service of process filings for potential liability exposure
  • Coordinate claim submissions with insurance carriers and provide supporting documentation as needed
  • Participate in discovery calls with claims adjusters and legal counsel on behalf of ownership
  • Track and manage insurance renewals across the portfolio, including coordination with brokers, lenders, vendors, tenants, and property management teams
  • Collect, maintain, and organize certificates of insurance for tenants, vendors, and management companies
  • Coordinate renewal invoices and insurance-related payments
  • Work with insurance consultants and brokers to market policies, evaluate coverage, and secure competitive pricing
  • Coordinate lender compliance requirements related to insurance coverage and waivers
  • Research and evaluate potential new broker relationships and insurance programs

     Insurance Management

  • Coordinate annual business personal property tax filings across the portfolio
  • Track assessment notices, tax billing deadlines, and payment schedules
  • Review real estate tax assessments for potential overvaluation opportunities
  • Coordinate tax appeal filings with third-party consultants and support negotiation efforts throughout the appeal process
  • Communicate with local taxing authorities regarding assessments and appeal status
  • Maintain documentation related to appeals and assessment outcomes
  • Coordinate tax payments through lender-held reserves where applicable

     Retail Lease Management & Operational Support

  • Support evaluation and engagement of retail leasing brokers, including interview coordination and engagement agreements
  • Partner with leasing brokers to review marketing efforts and activity for available retail space
  • Review and evaluate LOIs for prospective retail tenants
  • Assist with lease review and interpretation for operational and strategic decision-making
  • Coordinate lease renewals, amendments, and other term modifications
  • Provide lease support to operations teams related to CAM reconciliations, defaults, and cost responsibilities

     Legal & Entity Management Support

  • Coordinate entity formation and dissolution activities throughout the asset lifecycle
  • Maintain active entity records, certificates of good standing, and related filings
  • Review vendor and service contracts to identify risk, inconsistencies, and non-standard terms
  • Prepare contract redlines and summarize key legal and business issues
  • Track contract execution, renewal, and termination deadlines
  • Assist with maintaining contract templates and standard agreement language
  • Support amendments to operating agreements and coordinate execution and documentation requirements

     Transaction & Lender Support

  • Support acquisitions, dispositions, and refinancing transactions through closing
  • Coordinate with internal and external legal teams to facilitate timely transaction execution
  • Prepare and maintain transaction closing binders and organized transaction records
  • Support collection and submission of KYC documentation
  • Assist with lender servicing requests and property inspection coordination

     Strategic Partnerships & PropTech Research

  • Research and evaluate potential service provider and PropTech partnership opportunities
  • Conduct preliminary due diligence and maintain organized records of evaluated companies
  • Monitor industry trends, emerging technologies, and operational software solutions relevant to the real estate industry
  • Perform financial analysis and underwriting for potential acquisitions across multiple asset classes
  • Manage transactions from initial pursuit through closing, including due diligence, financing coordination, and third-party oversight
  • Develop and maintain relationships with brokers, owners, and other market participants to support sourcing efforts
  • Identify and evaluate new investment opportunities through proactive outreach and market research
  • Monitor market activity, pricing trends, and competitive dynamics
  • Prepare and present investment summaries and recommendations to internal stakeholders
  • Partner with internal teams on portfolio initiatives, including business plan execution and performance tracking
  • Support reporting efforts related to investments and portfolio performance

Requirements:

  • Bachelor’s degree preferred
  • Commercial real estate operations experience strongly preferred
  • Exposure to insurance, lease administration, legal/contracts, or transaction coordination within commercial real estate
  • Strong organizational skills with ability to manage multiple deadlines and priorities simultaneously
  • Excellent written and verbal communication skills
  • Detail-oriented with strong analytical and problem-solving abilities
  • Ability to work cross-functionally with internal teams and external stakeholders
  • Proficiency with Microsoft Office Suite and general real estate software systems preferred

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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Property Manager

Leave a Comment / Job Candidates, Property Manager, Remote

San Diego, CA (Remote)

A privately held real estate investment firm with a national portfolio of retail and mixed-use properties, focused on disciplined operations, asset performance, and long-term value creation is looking for a Property Manager to oversee their Southern California retail portfolio.

Responsibilities:

  • Overseeing daily operations, property maintenance, financial performance, and tenant relations
  • Coordinating and managing vendors and contractors, including negotiating scopes of work
  • Conducting regular property inspections, scheduling repairs, and ensuring tenant and vendor compliance
  • Ensuring properties meet all local jurisdiction requirements, including fire and life‑safety regulations
  • Managing project accounting, including accurate income receipting and timely payment of expenses
  • Preparing and maintaining monthly rent rolls and operating budgets
  • Producing year‑end financials and lender‑required reporting
  • Preparing annual CAM budgets and performing CAM reconciliations

Requirements:

  • 5+ years of commercial property management experience, with strong emphasis on retail shopping centers
  • CPM or RPA designation preferred
  • Excellent written and verbal communication skills with strong organizational and analytical abilities
  • Ability to interpret complex lease language and resolve issues involving multiple variables
  • Strong financial acumen, including CAM budgeting and reconciliations
  • Advanced proficiency in Microsoft Office (Word, Excel, Outlook) and experience with Yardi or similar property management software

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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Associate

Leave a Comment / Associate, Job Candidates, San Diego

San Diego, CA

A leading real estate investment platform is seeking an Associate to support corporate finance initiatives with a focus on portfolio reporting, performance analysis, and business insights. This role will work closely with senior leadership to deliver high-quality reporting and analysis that supports strategic decision-making across the organization.

Responsibilities:

  • Prepare monthly and quarterly reporting packages for senior leadership and investors
  • Develop portfolio-level reporting, including tenant exposure, leasing performance, and related analysis
  • Conduct ad hoc analysis related to portfolio performance, operations, and broader business initiatives
  • Collaborate cross-functionally to support reporting deliverables, planning efforts, and key initiatives
  • Analyze portfolio trends and performance drivers, translating data into actionable insights
  • Support the preparation of presentations and materials for internal and external stakeholders
  • Utilize Excel, PowerPoint, and enterprise reporting tools to produce high-quality deliverables
  • Assist in managing timelines and workflows to ensure accurate and timely reporting

Requirements:

  • 2+ years of experience in corporate finance, FP&A, portfolio reporting, asset management, or related real estate investment roles
  • Bachelor’s degree in Finance, Real Estate, Economics, Accounting, or related field; advanced degree a plus
  • Strong financial modeling and analytical skills, with experience in real estate analysis preferred
  • Ability to interpret lease documents and understand portfolio-level performance drivers
  • Advanced proficiency in Excel and PowerPoint, including financial modeling and presentation development
  • Experience with enterprise reporting or data management systems is a plus
  • Strong attention to detail and organizational skills
  • Ability to analyze complex datasets and translate findings into clear insights
  • Self-starter with the ability to manage multiple priorities in a fast-paced environment
  • Strong communication skills, both written and verbal

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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Director of Acquisitions

Leave a Comment / Director of Acquisitions, Job Candidates, Texas

Texas

A rapidly growing real estate investment platform is seeking a Director of Acquisitions to lead expansion efforts across Texas. This is a high-impact, market-facing role offering significant autonomy, direct access to decision-makers, and the opportunity to build and own a key growth market within a well-capitalized platform.

This role is responsible for sourcing, underwriting, and executing Industrial Outdoor Storage (IOS) acquisitions, managing the full deal lifecycle from initial outreach through closing. The ideal candidate brings an established presence in Texas, strong local market insight, and a proven track record of sourcing and executing transactions.

Responsibilities:

  • Source and evaluate IOS acquisition opportunities across Texas
  • Build and maintain relationships with brokers, owners, and key market participants
  • Lead underwriting efforts, including financial modeling and investment memos
  • Drive negotiations across the full transaction lifecycle in coordination with internal teams and legal
  • Partner with leasing and asset management to support tenant strategy and negotiations
  • Track market activity including lease comps, sales comps, and availabilities
  • Report on pipeline activity and key performance metrics
  • Travel regularly for property tours, broker meetings, and market research
  • Maintain accurate deal, pipeline, and relationship data within the CRM system

Requirements:

  • Bachelor’s degree in Business, Finance, Real Estate, or a related field
  • 5+ years of experience in real estate acquisitions, with industrial exposure preferred
  • Strong understanding of Texas market dynamics and trends
  • Established network of broker and owner relationships
  • Proven underwriting and financial modeling capabilities
  • Demonstrated ability to independently source, negotiate, and close transactions
  • Strong communication and relationship management skills
  • Self-motivated with an entrepreneurial mindset and the ability to thrive in a fast-paced environment
  • Highly organized with the ability to manage multiple priorities and deadlines

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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VP of Acquisitions

Leave a Comment / Job Candidates, San Diego, VP of Acquisitions

San Diego, CA

A privately held real estate investment firm is seeking a Vice President of Acquisitions to lead the execution of new investment opportunities from initial evaluation through closing. This individual will play a key role in driving transactions, developing relationships, and supporting the broader investment strategy across targeted property types.

Responsibilities:

  • Perform financial analysis and underwriting for potential acquisitions across multiple asset classes
  • Manage transactions from initial pursuit through closing, including due diligence, financing coordination, and third-party oversight
  • Develop and maintain relationships with brokers, owners, and other market participants to support sourcing efforts
  • Identify and evaluate new investment opportunities through proactive outreach and market research
  • Monitor market activity, pricing trends, and competitive dynamics
  • Prepare and present investment summaries and recommendations to internal stakeholders
  • Partner with internal teams on portfolio initiatives, including business plan execution and performance tracking
  • Support reporting efforts related to investments and portfolio performance

Requirements:

  • 5–8 years of experience in commercial real estate acquisitions or related investment roles
  • Bachelor’s degree required; advanced degree or certifications a plus
  • Exposure to institutional real estate environments is preferred
  • Strong financial analysis and modeling capabilities
  • Experience supporting or leading transactions through closing
  • Effective communication skills, both written and verbal
  • Ability to operate independently in a fast-paced environment

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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Junior Property Accountant

Leave a Comment / Job Candidates, Junior Property Accountant, San Diego

San Diego, CA

A growing real estate investment and management firm is seeking a Junior Property Accountant to support accounting operations and financial reporting across a portfolio of assets. This individual will play a key role in month-end close, financial accuracy, and cross-functional collaboration, while contributing to process improvements and overall team efficiency.

Responsibilities:

  • Support month-end close for assigned portfolio, including preparation of journal entries, accruals, and account reconciliations
  • Maintain accuracy and integrity of balance sheet accounts, identifying and resolving discrepancies as needed
  • Prepare monthly financial statements and supporting schedules, including variance analysis and reporting insights
  • Assist in maintaining internal controls, documentation, and audit-ready workpapers
  • Partner with operations teams on capital projects, tracking costs and supporting financial visibility
  • Identify opportunities to improve processes and workflows through standardization and automation
  • Collaborate with property management and leadership teams to address financial questions and support decision-making
  • Assist with accounts payable and receivable processes, including coding, approvals, and ledger accuracy
  • Support rent roll reviews, resident ledger accuracy, and related adjustments
  • Participate in management fee calculations and other recurring financial processes
  • Contribute to team development through collaboration and knowledge sharing

Requirements:

  • 3+ years of accounting experience, including exposure to property or multi-entity accounting environments
  • Bachelor’s degree in Accounting, Finance, or related field
  • Strong understanding of general ledger accounting and month-end close processes
  • Advanced Excel skills (e.g., Pivot Tables, lookups, data analysis tools)
  • Experience with property management/accounting software preferred
  • Strong analytical, organizational, and problem-solving skills
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment
  • Effective communication skills and ability to work cross-functionally

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

Junior Property Accountant Read More »

Associate

Leave a Comment / Associate, Job Candidates, San Diego

San Diego, CA

A well-established, privately held real estate investment group is seeking an Associate to support its growing acquisitions platform. The firm focuses on acquiring and managing commercial assets across multiple markets nationwide, with an emphasis on value creation through strategic investment and asset oversight.

This role will work closely with senior investment leadership and play an integral part in evaluating and executing new opportunities. The position also involves guiding junior team members and collaborating across departments to support transaction processes.

Responsibilities:

Team Management

  • Oversee and mentor acquisitions analysts, ensuring financial analysis and presentation materials
  • Review and provide feedback on financial models, sensitivity analyses, and investment memoranda

Transaction Execution

  • Review underwriting models, tear sheets, and due diligence materials
  • Coordinate transaction timelines, deliverables, and communications to ensure accuracy and efficiency across all stages of the deal process.
  • Support senior management in managing active deal flow

Cross-Functional Collaboration

  • Partner with internal departments (Legal, Asset Management, Accounting, and Property Management) to facilitate a smooth acquisition process and successful property transitions.
  • Ensure consistent communication between the acquisitions team and other internal stakeholders to align objectives and expectations.

Market Research and Strategy

  • Contribute to evaluating market conditions, investment strategies, and target opportunities
  • Review research and data related to comparable transactions, leasing, and market trends

Reporting and Communication

  • Assist in preparing materials for internal review and investment discussions
  • Provide updates on pipeline activity and project progress

Requirements:

  • 3+ years of experience in commercial real estate, preferably within acquisitions or investments
  • Experience supporting underwriting, due diligence, and execution of real estate transactions
  • Exposure to retail assets strongly preferred
  • Strong ARGUS financial modeling and analytical skills
  • Ability to manage multiple workstreams in a fast-paced, deal-oriented environment
  • Strong communication skills and ability to work across internal teams
  • Bachelor’s degree required; advanced degree or relevant certifications are a plus

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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Senior Commercial Lease Administration Manager

Leave a Comment / Job Candidates, San Diego

San Diego, CA

A well-established commercial real estate owner/operator is seeking a Senior Commercial Documentation Manager to lead lease and property management documentation across a dynamic portfolio. This individual will sit at the intersection of Legal, Leasing, and Property Management, driving consistency, efficiency, and accuracy across all documentation processes.

Responsibilities:

Lease Documentation & Deal Execution

  • Lead drafting, review, negotiation, and execution of commercial leases and related agreements
  • Partner with Leasing Managers to structure and finalize transaction-specific language and deal terms
  • Manage all phases of the documentation process, ensuring accuracy, consistency, and timely delivery
  • Serve as primary point of contact for counterparties during lease documentation, escalating legal issues as needed
  • Maintain and enhance lease templates, redline libraries, exhibits, and standardized documentation

Property Management Documentation

  • Oversee preparation and execution of legal documents supporting property operations, including tenant notices and vendor contracts
  • Manage compliance tracking across the portfolio, including asbestos documentation
  • Supervise organization and maintenance of site plans, floor plans, signage criteria, and governing documents (CC&Rs)
  • Ensure proper use, completion, and approval of all property management documentation

Systems & Process Improvement

  • Lead initiatives to streamline documentation workflows and improve overall efficiency across teams
  • Oversee document management systems (including SharePoint) and ensure proper storage and retention of executed agreements
  • Evaluate, implement, and optimize tools and systems to support automation and scalability
  • Drive process improvements to reduce turnaround times and enhance accuracy

Team Leadership & Cross-Functional Support

  • Lead, train, and mentor Leasing Documentation Specialists, ensuring high-quality output and team development
  • Support leasing team performance by aligning documentation processes with deal timelines and annual goals
  • Oversee commission tracking and reporting accuracy
  • Partner cross-functionally with Legal, Leasing, Property Management, and external stakeholders to support successful transactions

Requirements:

  • 10+ years of experience in commercial lease administration, documentation, or legal support within commercial real estate
  • Bachelor’s degree required; Paralegal Certificate or JD preferred
  • 5+ years of leadership experience managing teams and driving process improvements
  • Strong understanding of commercial lease structures and legal documentation standards
  • Experience with document management systems (SharePoint or similar) and Microsoft Office 365
  • Exceptional organizational, communication, and multitasking skills with high attention to detail
  • Ability to operate independently while collaborating cross-functionally in a fast-paced environment

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

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VP of Asset Management and Development

Leave a Comment / Job Candidates, San Diego, VP of Asset Management

San Diego, CA

A well-established, privately held real estate investment and development firm is seeking a VP of Asset Management & Development to oversee performance across a diversified commercial portfolio. This individual will drive asset-level strategy, leasing execution, and development initiatives, while partnering closely with internal teams and external stakeholders to maximize long-term value.

This is a highly visible leadership role within an entrepreneurial, collaborative environment, ideal for someone who can operate both strategically and hands-on across the full lifecycle of assets.

Responsibilities

     Asset Management & Development Strategy

  • Lead development and execution of annual business plans across the portfolio
  • Evaluate assets for hold/improve/sell decisions based on financial performance, market conditions, leasing outlook, and capital requirements
  • Oversee development, redevelopment, and capital improvement initiatives, including feasibility analysis, budgeting, and execution
  • Coordinate with architects, contractors, consultants, and municipal stakeholders on entitlement and development-related initiatives
  • Prepare and oversee asset management reporting for senior leadership and joint venture partners
  • Conduct regular site visits to assess tenant experience, curb appeal, and operational performance, translating insights into actionable strategies

     Leasing Strategy & Execution

  • Lead leasing strategy across all assets, partnering with internal teams and third-party brokers
  • Select, manage, and direct leasing brokers to ensure successful execution of leasing plans
  • Structure and negotiate new leases and renewals, ensuring alignment with financial and portfolio objectives
  • Analyze lease economics and present recommendations to senior leadership for approval
  • Maintain deep market intelligence across regions, including rents, occupancy, competition, and development activity
  • Drive tenant retention strategies and proactively manage upcoming lease expirations
  • Maintain active relationships with brokers and tenants through ongoing outreach and industry presence
  • Lead, mentor, and develop leasing team members, including performance management and coaching

     Financial Management & Capital Planning

  • Oversee property-level financial performance, including budgeting, forecasting, and variance analysis
  • Forecast cash flow and capital needs across assets, advising leadership on capital calls and distributions
  • Partner with finance team to evaluate debt and equity strategies for existing assets and new opportunities
  • Review loan terms, financing structures, and related documentation
  • Serve as a primary point of contact for joint venture partners, including reporting and communication

     Acquisitions & Dispositions

  • Support acquisitions through underwriting review, due diligence, and business plan validation
  • Partner with acquisitions team to evaluate leasing assumptions and overall investment strategy
  • Assist in disposition strategy, including broker selection, marketing materials, and buyer evaluation
  • Oversee due diligence processes and coordinate materials required for transactions

     Leadership & Cross-Functional Collaboration

  • Partner cross-functionally with development, finance, and property management teams to execute business plans
  • Lead internal teams and external partners to drive performance across the portfolio
  • Represent the firm through industry engagement, networking, and market presence
  • Identify and implement process improvements and technology solutions to enhance operational efficiency

Requirements

  • 15+ years of experience across asset management, leasing, and development, with strong retail exposure
  • Bachelor’s degree required; MBA or Master’s in Real Estate preferred
  • Proven experience managing commercial real estate portfolios and executing value-add strategies
  • Experience overseeing entitlement processes and working with municipalities and external consultants
  • Strong financial acumen with experience in underwriting, forecasting, and capital planning
  • Proficiency with Argus required; Yardi experience preferred
  • California real estate license required
  • Strong leadership, communication, and relationship management skills

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

VP of Asset Management and Development Read More »

Controller

Leave a Comment / Controller, Job Candidates, Los Angeles

Los Angeles (Hybrid), CA

An entrepreneurial real estate owner-operator with a growing commercial portfolio and expanding investment platform is seeking a Controller to oversee financial operations across multiple real estate entities and alternative investments.

This is a hands-on leadership role within a lean, growth-oriented organization. The Controller will be responsible for financial oversight, process improvement, and strategic partnership with executive leadership to support continued portfolio expansion.

Responsibilities

Financial Management & Real Estate Accounting

  • Oversee CAM reconciliations and annual recoveries across the portfolio
  • Prepare and consolidate monthly, quarterly, and annual financial statements for multiple LLCs and property-level entities
  • Manage monthly account reconciliations and ensure accurate general ledger coding
  • Oversee AP/AR functions in coordination with third-party property management
  • Ensure timely vendor payments and financial accuracy across all entities
  • Collaborate with brokerage teams to confirm lease financial terms are properly reflected in accounting systems
  • Coordinate with property management to integrate operational activity into consolidated reporting
  • Partner with external tax advisors on entity-level tax planning and filings
  • Maintain entity documentation and oversee state compliance filings
  • Interface with lenders regarding reporting, compliance, and financing requirements
  • Support formation and dissolution of investment entities as needed

Strategic & Operational Leadership

  • Partner with executive leadership on budgeting, forecasting, and long-term financial planning
  • Drive systems optimization and process improvements to increase operational efficiency
  • Provide financial insight on new investment opportunities and business initiatives
  • Contribute to scalable infrastructure as the platform grows

Requirements

  • Bachelor’s degree in Finance, Accounting, Business, or related field
  • 6+ years of progressive finance experience
  • 4+ years in a senior accounting or Controller-level capacity
  • Direct experience within commercial real estate finance
  • Proficiency in Yardi Voyager
  • Advanced Excel skills; strong working knowledge of Google Workspace
  • Strong analytical, organizational, and communication skills
  • CPA preferred
  • Thrives in entrepreneurial, fast-moving environments
  • Solutions-oriented with strong initiative
  • Comfortable managing multiple entities and priorities simultaneously
  • Collaborative team player with strong accountability
  • Hands-on leader who enjoys building systems and improving processes

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

Controller Read More »

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