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Portfolio Analyst and FP&A

Leave a Comment / Job Candidates, Portfolio Analyst and FP&A, San Diego

San Diego, CA

A Southern California based real estate owner and manager a diverse array of real estate assets totaling more than $1.5 billion is looking for a Portfolio/FP&A Analyst to join their San Diego office and be an integral part of the asset management team. The position is ideally suited for a highly motivated, detail-oriented individual with exceptional financial modeling skills. This individual should have the desire to be a part of a rapidly expanding company and will work closely with the firm’s asset management, property management, acquisitions and accounting teams. Reporting to the SVP, Operations and CFO, the Analyst is responsible for providing financial and strategic analysis support for the retail team.

Responsibilities

Functions include preparing monthly financial reports and monitoring asset and corporate performance, assisting with the preparation of annual asset business plans and quarterly asset reviews, quarterly board materials, asset-level and portfolio-level financial analysis, and ad hoc analysis & reporting.

Asset / Portfolio Management :

Gather, process, and integrate financial data from multiple sources through use of accounting system (YARDI) and Excel; accurately and timely communicate findings to various internal and external stakeholders for critical management decision-making.
Build and maintain detailed and dynamic financial models and cash flows in Excel for existing portfolio assets to support operational decisions, including distribution recommendations to equity holders.
Develop and maintain comprehensive monthly and quarterly reporting packages to assist in the monitoring asset and portfolio-level performance (i.e., revenue, expenses, leasing, occupancy etc.)
Assist in the development and maintenance of quarterly asset reviews, annual business plans, and valuation models.
Coordinates across multiple departments to provide direction for and oversight of business plans, budgets, leases, and tenant collections.
Provide portfolio management support including project level communication with LPs.
Evaluate current processes and identify and implement improvements to streamline, automate, and/or increase accuracy.

Corporate FP&A:

Develop and maintain detailed forecasts and analytics to enhance corporate level revenue and tracking KPIs on a quarterly basis.
Assist in the preparation of annual corporate budgets and maintain quarterly cash flow forecast updates, and equity requirements for new investments.
Support CFO in the development and maintenance of quarterly board of directors’ report and presentations.
Performs ad hoc analysis for management as required

Requirements

5-7 years of relevant experience
Collaborative and able to effectively liaise with investment partners and colleagues as well as able to work independently
Expert with Excel using advanced formulas to aggregate and present data (i.e. INDEX MATCH with multiple criteria, variations of IFS formulas, VLOOKUPS/HLOOKUPS, FILTER functions, and Pivot Tables)
Working knowledge of real estate accounting software systems such as Yardi
Working knowledge of Argus and other financial projection software preferred
Bachelor’s degree in Business Management, Finance, Real Estate or related field
Quantitative and analytical skills
Self-starter comfortable working within an entrepreneurial environment and assuming a strong sense of ownership over work product

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Property Accountant

Leave a Comment / Job Candidates, Property Accountant, San Diego

San Diego, CA

A west-coast CRE owner/operator with a focus on employee growth and remote work is looking for a Property Accountant/Senior to join their team. Reporting to the Vice President of Finance, the successful candidate will produce accurate, timely, and complete financial reporting and perform full-cycle accounting for assigned commercial real estate entities. The property Accountant will interact and collaborate with property and asset management teams, vendors, and/or tenants to enhance investor confidence and facilitate asset appreciation.

Responsibilities

Complete day to day accounting functions of assigned properties.
Review A/P invoice coding for accuracy in Nexus.
Consult with property staff as to general ledger coding for payables, tenant improvements, cash receipts applications, and budget variances
Ensure all appropriate reviews and approvals were completed prior to processing data into the accounting system.
Prepare journal entries for insurance, property taxes, monthly mortgage payments, accrual/prepaid expenses, and depreciation/amortization expenses.
Record and reconcile intercompany fees and intercompany receivable/payable accounts.
Maintain fixed asset and leasing commission schedules for tax preparer.
Reconcile all balance sheet accounts including bank accounts, receivable, impound, mortgages, and equity accounts.
Proactively review income statement trend ledgers and general ledger details monthly to ensure accuracy; identify inconsistencies, make necessary adjustments, and review with asset/property manager, if needed.
Perform month-end and year-end closing.
Closely monitor lender reserve accounts and prepare lender draws when appropriate.
Calculate and enter monthly contract item accruals such as janitorial, security, engineering, and utility expenses to match expenses to the period incurred, and review trial balance for reversing of same entries in the next accounting period
Job cost accounting functions, including setting up jobs in MRI & Nexus, verifying job cost codes for accuracy, setting up budgets and commitments for job in MRI, and reviewing job cost reports for accuracy.
Prepare periodic reporting to lenders and investors.
Review and prepare internal reporting packages for asset and property management.
Prepare monthly budget vs actual variance analysis for assigned properties.
Review documents such as lease documentation, tenant billing, move out and cash receipts substantiating business transactions.
Prepare Rent Statements and distribute them to the field to ensure the accuracy of the following month’s recurring charges and past-due charges.
Review the tenant aging report monthly, ensuring all payments are applied to outstanding charges. Investigate and address any unusual balances. Alert and collaborate with property management in collection efforts.
Research and answer Property Managers’ questions regarding tenant statements.
Review work such as tenant credit memos, non-recurring tenant billings, and questionable cash receipts.
Prepare tenant account analysis and reconciliations when tenants dispute charges.
Process tenant refunds and deliver them to the Accounts Payable department.
Review weekly cash position for assigned properties and proactively alert asset manager of pending cash issues.
Prepare, file, and pay property taxes, state income taxes, and privilege taxes for assigned properties and LLCs.
Assist with annual CAM reconciliations and proceeding years estimated CAM reconciliations.
Provide annual actual expenses for CAM reconciliations and make GL adjustments as needed.
Support Assistant Controller with preparation of year-end audit and tax workpapers.
Participate in identifying and resolving problems and inconsistencies, recommending appropriate corrective procedures.
Monthly privilege tax filings and credit card reconciliations.

Requirements

Minimum 3 years’ full cycle accounting experience.
Bachelor’s Degree in Accounting or equivalent accounting experience.
Experience with MRI or similar accounting system required.
Commercial Real Estate experience and REIT accounting experience are preferred but not required.
Intermediate to advanced computer skills, including advanced proficiency with Microsoft Excel and Word.
Possess a self-motivated, analytical, inquisitive, and passionate mindset.
Possess a demonstrated knowledge base of accounting principles and processes.
Effective analytical and problem-solving skills.
Ability to plan, work independently, and manage priorities against key deadlines within a fast-paced environment.
Possesses a customer service orientation with the ability to establish and maintain effective working relationships with internal and external customers.
Effective communication skills, both written and verbal.

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Analyst

Analyst, Job Candidates, San Diego

San Diego, CA

A stable and growing commercial real estate investor is seeking a detail‐oriented and enthusiastic Multifamily Analyst who will work on a wide range of transactions and responsibilities including:

Financial analysis and modeling of multi-family assets
Interaction with acquisitions, financing and asset management teams
Internal company presentations, analysis and reporting
Market research and competitive analysis
Presenting Company investments and opportunities to new or existing partners

Responsibilities

Provide financial and strategic analysis support primarily for the multi-family team
Provide support to team leaders in a variety of capacities
Gather, process, and synthesize financial data from multiple sources through use of accounting systems and Excel;
Accurately and timely communicate findings to various internal and external stakeholders for critical management decision-making
Develop and analyze monthly and quarterly reports that identify key operating metrics
Maintain and create visualizations and financial models that effectively communicate trends, patterns, and predictions using relevant data for executives and for equity partner presentations
Partner with multiple departments to monitor and evaluate property and portfolio performance
Report on key drivers and variances to internal and external teams
Keep a pulse on industry trends, transactional activity, peer market performance, and research perspectives relative to the real estate markets

Requirements

5 years’ work experience, preferably in the accounting, finance and/or commercial real estate fields
Economics, Finance, Accounting degree preferred
A strong work ethic, the strength to thrive in a dynamic and demanding work environment
Intelligence with a keen focus on details
Strong analytical skills with experience using advanced excel formulas to aggregate and present data
Accounting and finance knowledge
Strong understanding of financial analysis concepts, including, but not limited to, rates of return, cash flows, net present value
Innovative and problem-solving approach to building and refining financial processes and models
Excellent verbal and written communication skills

Submit Your Application

Name
First Last
Email
Resume
Max. file size: 256 MB.
Cover Letter
Max. file size: 256 MB.

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Property Manager

Job Candidates, Property Management, San Diego

San Diego, CA

A private real estate investment firm focused on the acquisition, development and management of retail, office and infill mixed-use properties in select West Coast markets with 15+ years of experience in San Diego, is looking for a Property Manager to join their team and provide support to their office and retail portfolio and property initiatives.

RESPONSIBILITIES:

Responsible for lease administration duties
Monitor collections and coordinate default proceedings.
Ensure compliance with Property Management Policies and Procedures, codes, regulations, and governmental agency directives.
Complete property inspections: properties may require weekly, monthly, and/or quarterly inspections to be determined by specific asset requirement, company’s best practices, and/or client requirements.
Prepare annual operating budget and annual expense reconciliations.
Bid, negotiate, and manage conformity with vendor contracts in accordance with company’s contract requirements or client requirements.
Maintain interface with accounting team to ensure total contract compliance, including preparation of accurate and timely reporting.
Coordinate and oversee on behalf of client, all tenant and building construction work to ensure timely and accurate completion of all construction work at property.
Overseeing and coordinating property management, maintenance, and construction activities associated with commercial tenants.
Interacts with tenants in person by visiting properties, automobile travel is required.
Responsible for the prompt and positive response to requests from tenants, constantly assess tenant needs and assure problems are being solved promptly, to the mutual benefit of the tenant and properties, including preparing, dispatching and tracking tenant work orders.
May be engaged in the selection of contract services, vendor negotiations for service agreements and day-to-day monitoring of vendor performance to assure full compliance with standards established within the respective service agreements, including Certificates of Insurance.
Accounting processes which include, but is not limited to, completing property management / accounting forms as required, coding invoices, reviewing Accounts Receivable reports, and assisting in the collection of rents.
Involved in the administration of all tenant leases to assure full compliance with lease provisions, including Certificates of Insurance.
Answers telephone, screens calls, transfer callers to voice mail, or take messages to facilitate communications and contacts.
Participate in various meetings and training activities as designated by the Property Managers or higher-level management.

REQUIREMENTS:

2+ years prior work experience in Property Management
Strong written and verbal skills, with the ability to produce communications and other materials that are effective and of a professional nature
Computer proficiency with strong knowledge of Outlook, Word, Excel, and the ability to learn specific software programs as needed; Yardi experience a plus
Self-starter with strong organizational and problem-solving skills
Must be able to work in a fast-paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities
Capable of delivering superior customer service to tenants and clients
Ability to maintain an approachable, friendly demeanor when working with competing priorities and demands
Must be able to develop effective working relationships with co-workers, vendors, contractors, and tenants

Submit Your Application

Name
First Last
Email
Resume
Max. file size: 256 MB.
Cover Letter
Max. file size: 256 MB.

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