Interview Thank You Letters: A Beginners Guide on How to Write One and When

Unforgettable Interview Thank-You Letters
Sending a thank you letter after an interview might seem old-fashioned, but it’s just as important to write one as ever. One survey from TopResume showed that 68 percent of hiring managers say that a candidate’s decision to include or not include a thank you note after an interview affects their final hiring decision. But while sending a thank you note has become expected, it’s not enough to simply send a note that says “Thanks for chatting with me” — you need to put some thought into it. In this guide, we’ll show you how to write a thank you note that will impress interviewers and increase your odds of getting a job offer.

The Timing of Writing a Thank-You Letter
Writing a thank you note to your interviewers shows that you are gracious, humble and thoughtful — all important qualities for potential new hires to possess. That’s why you should write a thank-you letter after every interview within 24 hours. You don’t want to risk having recruiters or hiring managers think that you’re cocky, ungrateful or absentminded.

People You Need to Write a Thank-You Letter For
In general, it’s a good idea to share a thank you note with everybody you interviewed with individually, from recruiter to hiring manager to potential colleague. If you don’t already have their contact info, request it from your main point of contact throughout the hiring process (likely the recruiter), explaining that you’d like to thank them for taking the time to speak with you. If you had a panel interview, you might want to save your time by sending one email to the main interviewer with everybody else CC’d.

If you spoke to many different people — say, you presented to a room of 10 or more — it’s probably not practical, or a good use of your time, to include each and every one of them. In this case, you can follow the same procedure you would in a panel interview: Send one note to the main interviewer with several of the key players CC’d.

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