Senior Commercial Lease Administration Manager

San Diego, CA

A well-established commercial real estate owner/operator is seeking a Senior Commercial Documentation Manager to lead lease and property management documentation across a dynamic portfolio. This individual will sit at the intersection of Legal, Leasing, and Property Management, driving consistency, efficiency, and accuracy across all documentation processes.

Responsibilities:

Lease Documentation & Deal Execution

• Lead drafting, review, negotiation, and execution of commercial leases and related agreements
• Partner with Leasing Managers to structure and finalize transaction-specific language and deal terms
• Manage all phases of the documentation process, ensuring accuracy, consistency, and timely delivery
• Serve as primary point of contact for counterparties during lease documentation, escalating legal issues as needed
• Maintain and enhance lease templates, redline libraries, exhibits, and standardized documentation

Property Management Documentation

• Oversee preparation and execution of legal documents supporting property operations, including tenant notices and vendor contracts
• Manage compliance tracking across the portfolio, including asbestos documentation
• Supervise organization and maintenance of site plans, floor plans, signage criteria, and governing documents (CC&Rs)
• Ensure proper use, completion, and approval of all property management documentation

Systems & Process Improvement

• Lead initiatives to streamline documentation workflows and improve overall efficiency across teams
• Oversee document management systems (including SharePoint) and ensure proper storage and retention of executed agreements
• Evaluate, implement, and optimize tools and systems to support automation and scalability
• Drive process improvements to reduce turnaround times and enhance accuracy

Team Leadership & Cross-Functional Support

• Lead, train, and mentor Leasing Documentation Specialists, ensuring high-quality output and team development
• Support leasing team performance by aligning documentation processes with deal timelines and annual goals
• Oversee commission tracking and reporting accuracy
• Partner cross-functionally with Legal, Leasing, Property Management, and external stakeholders to support successful transactions

Requirements:

• 10+ years of experience in commercial lease administration, documentation, or legal support within commercial real estate
• Bachelor’s degree required; Paralegal Certificate or JD preferred
• 5+ years of leadership experience managing teams and driving process improvements
• Strong understanding of commercial lease structures and legal documentation standards
• Experience with document management systems (SharePoint or similar) and Microsoft Office 365
• Exceptional organizational, communication, and multitasking skills with high attention to detail
• Ability to operate independently while collaborating cross-functionally in a fast-paced environment