Property Management

Assistant Property Manager

Assistant Property Manager, Job Candidates, Property Management, San Diego

San Diego, CA

An entrepreneurial investment and development firm is looking for an Assistant Property Manager to support their growing team. The Assistant Property Manager provides first-class property management services and assists the Senior Portfolio Manager in overseeing a portfolio of properties. Day to day responsibilities include customer service, budgeting, and property oversight.

Responsibilities

  • Assist the Senior Portfolio Manager in supervising on-site staff
  • Work with the Senior Portfolio Manager to resolve property management issues
  • Work closely with and supervise Vendors to ensure compliance with service contracts
  • Recommend and/or authorize vendor contracts as appropriate
  • Assist the Senior Portfolio Manager with the preparation of operating and capital budgets as well as operating expense reconciliations
  • Assemble, review and assist the Senior Portfolio Manager in the implementation of the approved operating and capital budgets
  • Assist the Senior Portfolio Manager as appropriate in coordinating insurance procurement, electricity procurement and real estate tax review processes for properties
  • Conduct routine property inspections to prevent/identify problems and exposures
  • Ensure adherence to owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives
  • Assure optimal functioning of building life safety and security systems
  • Follow established AR/AP guidelines including contacting tenants to follow-up on payment status and assisting property manager in lock-outs as necessary
  • Reviewing and ensuring accuracy of accounts payables
  • Receive work order requests and coordinate with the building technician or vendor as appropriate
  • Schedule building activity including move-ins/move-outs, and verify insurance
  • Collaborates with Senior Portfolio Manager to maintain personal contact with owners
  • Assist Senior Portfolio Manager in the preparation of monthly reports according to owner’s needs
  • Ensure compliance with management agreements
  • Work with the Senior Portfolio Manager to facilitate property management, accounting, marketing and construction needs

Requirements

  • 3-5 years’ experience in commercial real estate industry
  • Bachelor’s Degree
  • Yardi and PayScan software proficiency
  • Excellent customer service skills
  • Basic accounting skills and knowledge
  • Good organizational skills
  • Proficient with Microsoft Excel and Word
  • Strong verbal and written communication skills

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

Senior Property Manager

Job Candidates, Property Management, Remote, San Diego, Senior Property Manager

San Diego, CA – Hybrid

An innovative life science investor/developer is looking to add a Senior Property Manager (PM) to the team as new projects come on-line. This position provides a great opportunity for career development and a collegial work/life culture balance. This key player will supervise maintenance and construction personnel, as well as other property management staff, and work directly with company owners/executives.

Responsibilities

  • Managing the operation and maintenance of the properties
  • Maintaining strong and positive communication with tenants to provide a high level and responsive customer service
  • Invoicing and collecting tenant rents, serving legal notices (3-days) to tenants and processing unlawful detainers
  • Preparing annual property budgets and the implementation thereof, including identifying capital improvements and completing CAM reconciliations
  • Communicating and maintaining relationships with vendors regarding service and construction contracts
  • Supervise maintenance, construction and other property management personnel
  • Working with the Managing Partners to oversee major repairs and construction projects including tenant and building improvements, to include meeting with contractors, establishing and maintaining work schedules and other related tasks
  • Working with the Company’s Controller in the preparation and maintenance of the property financials
  • Communicating with leasing agents for the various properties
  • Preparing monthly owner reports for all managed properties (in conjunction with the Accounting team)
  • Reviewing, analyzing and reporting on the financial and operational performance of the properties with the Managing Partners

Requirements

  • 7+ years of experience as a commercial property manager, but aptitude and attitude are most important
  • Committed to a career growth trajectory
  • Focused, flexible and fast
  • Demonstrating perseverance, a strong work ethic, solid organizational acumen, exceptional communication skills (phone, email, text) and a working
  • Operational knowledge of commercial buildings
  • Proficiency in Excel and Word is mandatory
  • Familiarity with accounting systems such as Yardi and MRI a plus

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.

Senior Portfolio Manager

Job Candidates, Property Management, San Diego, Senior Portfolio Manager

San Diego, CA

A reputable commercial real estate services firm is looking for a Senior Portfolio Manager to join their team and provide high-level operational and financial support to the team’s diverse commercial real estate portfolio.

Job Description

  • Responsible for successful management and operation of the portfolio
  • Insure smooth transition for all new management contracts
  • Assist in pricing and pitching of new management accounts
  • Oversee amendments to management contracts
  • Responsible for knowing, understanding and implementing the terms and requirements
    of each management contract (and the underlying job cost) under their supervision
  • Oversight of day-to-day operations, vendors and maintenance of assigned portfolio of
    properties
  • Lease renewal negotiations and documentation preparation
  • Client communication as required to ensure high satisfaction level
  • Build and maintain client relationships, including sales presentations and client
    relationship manager roles
  • Review and approve hourly time allocations for team and ensure portfolio meets budget
  • Ensure team members are functioning efficiently and performing duties as required.
    Address performance issues (good or bad) in a timely manner.
  • Provide guidance, mentoring and training to team members
  • Meet quarterly with Principal(s) to present portfolio achievements and future goals
  • Oversee contracted vendors and property staff to ensure they are meeting the terms of
    the contract and scope of work on behalf of the client
  • Proactively conduct periodic property inspections and carry out all appropriate actions,
    including but not limited to, taking necessary steps to ensure all spaces such as vacancies
    and common areas are tour ready
  • Work with Project Manager on oversight of property and tenant construction projects.
    Ensure contracted projects adherence to building rules, regulations, and specifications.
    Oversee all Capital and Major Repair projects. In the absence of Project Manager, will be
    required to oversee the capital projects and tenant construction.
  • Develop and maintain positive relationships with tenant and vendor contacts.
  • Develop written communications to tenants for lease compliance and rent collection. Be
    familiar with all pertinent property information for assigned buildings including leases,
    management agreements, associations, and listing agreements.
  • Make recommendations to Principal(s)/VP Operations regarding property issues.
  • Review of annual operating and capital budgets as prepared by Real Estate Managers in
    accordance to the budget guidelines. Work with clients for final approval.
  • Review and approve tenant operating expense estimates and reconciliations as
    prepared by Real Estate Manager and Accounting. Work with clients for final approval.
  • Ensure portfolio’s budget and projects are met and property goals are obtained. Ensure
    all projects are completed on time and within budget.
  • Review of required financial reports, including accruals, reclasses, management
    narrative, budget variance and other reports as prepared by Real Estate Manager and
    Accounting and as required for client
  • Review and approve invoices daily to allow for efficient weekly check runs for each
    property
  • Weekly updates of the commission sheet
  • Ensure all rent and miscellaneous charges are collected timely
  • Review major delinquencies, participate in resolution, if necessary, and communication
    regarding such to client
  • Ensure maintenance requests are completed to the tenant’s (or client’s) satisfaction
  • Ensure customer moves are coordinated by management team
  • Ensure team’s deadlines are met, i.e. budget, reporting, CAM etc.
  • Oversee tenant insurance compliance and assists when necessary
  • Respond to property after hour calls and emergencies, 24 hours per day, 7 days per
    week. If unavailable to respond, make prior arrangements to have calls responded by
    another team member.
  • Bill all SP/CMF/LC for properties

Requirements

  • 10+years real estate management experience
  • California Real Estate License (salesperson or Broker) in good standing
  • College degree preferred
  • Project Management experience a plus
  • RPA and/or CPM designation or coursework and candidacy preferred
  • Excellent interpersonal skills and the ability to supervise 1 or more employees
  • A problem-solving mindset and ability to troubleshoot
  • Excellent customer service and communication skills

Submit Your Application

  • Max. file size: 256 MB.
  • Max. file size: 256 MB.