Assistant Property Manager
San Diego, CA
An entrepreneurial investment and development firm is looking for an Assistant Property Manager to support their growing team. The Assistant Property Manager provides first-class property management services and assists the Senior Portfolio Manager in overseeing a portfolio of properties. Day to day responsibilities include customer service, budgeting, and property oversight.
Responsibilities
- Assist the Senior Portfolio Manager in supervising on-site staff
- Work with the Senior Portfolio Manager to resolve property management issues
- Work closely with and supervise Vendors to ensure compliance with service contracts
- Recommend and/or authorize vendor contracts as appropriate
- Assist the Senior Portfolio Manager with the preparation of operating and capital budgets as well as operating expense reconciliations
- Assemble, review and assist the Senior Portfolio Manager in the implementation of the approved operating and capital budgets
- Assist the Senior Portfolio Manager as appropriate in coordinating insurance procurement, electricity procurement and real estate tax review processes for properties
- Conduct routine property inspections to prevent/identify problems and exposures
- Ensure adherence to owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives
- Assure optimal functioning of building life safety and security systems
- Follow established AR/AP guidelines including contacting tenants to follow-up on payment status and assisting property manager in lock-outs as necessary
- Reviewing and ensuring accuracy of accounts payables
- Receive work order requests and coordinate with the building technician or vendor as appropriate
- Schedule building activity including move-ins/move-outs, and verify insurance
- Collaborates with Senior Portfolio Manager to maintain personal contact with owners
- Assist Senior Portfolio Manager in the preparation of monthly reports according to owner’s needs
- Ensure compliance with management agreements
- Work with the Senior Portfolio Manager to facilitate property management, accounting, marketing and construction needs
Requirements
- 3-5 years’ experience in commercial real estate industry
- Bachelor’s Degree
- Yardi and PayScan software proficiency
- Excellent customer service skills
- Basic accounting skills and knowledge
- Good organizational skills
- Proficient with Microsoft Excel and Word
- Strong verbal and written communication skills