Assistant Property Manager

San Diego, CA

A privately held real estate investment and management firm with a diversified portfolio of office and retail properties across the West Coast is looking for an Assistant Property Manager to support their San Diego portfolio. The team focuses on long-term ownership, quality operations, and strong tenant relationships.

Responsibilities

• Support daily operations for two multi-tenant office properties in Carlsbad, CA.
• Prepare monthly rent invoices and assist with tenant billing communications.
• Enter accounts payable invoices into the accounting system and support general financial administration.
• Coordinate vendor services, schedule maintenance, and follow up on work completion.
• Provide access to vacant suites and assist prospective tenants with tours, applications, and credit processing.
• Support tenant move-ins and move-outs, including key distribution, documentation, and coordination with management.
• Manage tenant relations, respond to inquiries, and assist with lease administration.
• Greet clients and visitors for executive suite tenants and support front-office needs.
• Place supply orders, restock amenities, and ensure shared areas remain clean and operational.
• Conduct routine property inspections and provide repair recommendations.
• Maintain accurate electronic and physical property files, tenant records, and operational documentation.
• Follow up on outstanding receivables as directed by management.
• Collect and track vendor insurance certificates and monitor expiration dates.
• Manage security systems, including issuing, activating, and deactivating key cards.
• Provide after-hours availability for emergency calls when needed.
• Assist with additional projects or tasks assigned by management.

Requirements

• 1–3 years of experience in property management or a related administrative/real estate role preferred.
• Strong organizational skills with the ability to manage multiple tasks and competing priorities.
• Excellent verbal and written communication skills and a polished, professional demeanor.
• Proficiency in Microsoft Office; experience with property management or accounting software is a plus.
• Strong attention to detail and accuracy in billing, recordkeeping, and documentation.
• Ability to build positive tenant and vendor relationships.
• Reliable, proactive, and able to work independently while supporting a wider team.
• Must be comfortable assisting with occasional after-hours needs.