When a position becomes open in the organization, HR and the hiring manager should meet to discuss the position. Some people call this meeting an “intake” meeting. I prefer the term recruiting strategy meeting because the results from the meeting help to establish the recruiting strategy for the open position.
Some people might say, “Hey, I don’t need to have this meeting because I recruit for this position all the time.” And I get it. I’ve worked places where there were certain positions we regularly recruited for. But that doesn’t mean we should skip the meeting. Because one of the things that can happen during the meeting is confirming the job description.
Forgive me for going off on a quick tangent here but updating job descriptions is (I believe) one task that both HR and hiring managers dislike. And if you’ve ever had to update all the organization’s job descriptions at the same time … well, then you know that at the end of the project, people say things like, “Whew! I’m glad that’s over and I never want to see another job description again.” That’s the wrong response. Once a job description is current, the organization needs to find a way to keep it current. It’s not by ignoring them.
So back to the recruiting strategy meeting. This is a time to quickly review the job description and confirm that it’s current. Otherwise, managers might make small changes to the job description and HR doesn’t know. Then there might come a time when HR presents candidates to the hiring manager and the hiring manager says, “Why are you sending me candidates with this background? We changed that requirement months ago.” All that work = wasted. Because those little job description changes add up.
Besides the job description, another reason to conduct a recruiting strategy meeting is to have an effective and efficient process.Get HR and the hiring manager aligned about what’s going to happen and when. This reduces the “I don’t know what they’re doing.” response when someone asks why a position hasn’t been filled yet.
Continue Reading: https://www.hrbartender.com/2025/recruiting/recruiting-strategy-meetings-why-need-them/